Head of Procurement (Virtual Position)

Job Description Summary

Under limited supervision, the Procurement Manager 1 Solicitations (PM1S) serves as the Buyer specializing in the development of solicitations with MUSC University stakeholders (colleges and departments) for the acquisition of goods, services and/or information technology at the most advantageous value within the guidelines of the Consolidated Procurement Code, regulations, and MUSC operating policies and procedures.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC002418 UNIVERSITY PROCUREMENT

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Job Description

Under limited supervision, the Procurement Manager 1‑Solicitations (PM1S) serves as the buyer specializing in the development of solicitations with and for University colleges and departmental units for the acquisition of goods, services and/or information technology at the most advantageous value within the guidelines of the South Carolina Consolidated Procurement Code and Regulations (SCCPCR), and MUSC operating policies and procedures.

This remote position requires residence within driving distance of the MUSC main campus for on‑site meetings, including pre‑proposal conferences, site visits, and other in‑person engagements as required.

Position Purpose

The Procurement Manager 1‑Solicitations (PM1S) supports sourcing requests for goods, services and/or information technology needed by MUSC University’s stakeholders. The role ensures that sourcing requests are processed within the requirements of the South Carolina Consolidated Procurement Code & Regulations (SCCPCR), in a timely manner and appropriately to ensure acceptable service delivery and compliance. The buyer is responsible for managing all sourcing requests beginning with the initial submittal, guiding the stakeholder through the solicitation workflow, supporting all aspects of the process to acquire goods and/or services that require competitive sourcing.

The PM1S may help address and resolve supplier and/or contract issues, answer departmental and supplier questions, provide additional information as needed and escalates issues to management accordingly, with particular attention paid to potential or known issues with stakeholder, purchase, or supplier. The PM1S is expected to act as mentor to the Procurement Specialist I, II and Procurement Manager I in Business Operations.

The PM1S often works independently, receiving guidelines and direction from the Manager, Solicitations & Compliance and/or the Solicitations Manager, facilitating solicitations as assigned across the University, also collaborating with others in University Procurement and across MUSC University. The PM1S is expected to learn/perform their duties adequately to perform work with minimal supervision.

The PM1S assists and evaluates responses to procurements and selected solicitations to ensure that all purchases and offers are responsive and responsible. The role will coordinate with end‑user departments, other buyer(s) supporting the department, and SC State Procurement Office to develop and award appropriate contracts based on source selection method, ensuring awards are compliant with SCCPCR and MUSC policy.

The PM1S may be engaged in negotiations on contract terms and may review final contract documents. The PM1S may also be responsible for providing on‑going contract administration by working with stakeholders and suppliers to ensure contractors fulfill contractual obligations.

Job Duties

35% – Work with University stakeholders to develop solicitation documents including scopes of work, instructions to offerors, technical and functional specifications/statements of work, qualifications, award criteria, terms and conditions, bidding schedules and all necessary attachments, ensuring compliance with SCCPCR and guiding the sourcing/procurement process.

30% – Utilize the online eProcurement System to apply procurement practices and conduct market analysis for routine to complex moderate purchases/solicitations, conducted through the University’s ERP, Workday, while ensuring adherence to state and federal statutes and risk assessment.

15% – Maintain continuous communication with stakeholders, team members and management to ensure compliance, timeliness and professionalism. Serve as a consultant to departments and other teams within Procurement by providing guidance on purchasing methods, strategic sourcing and compliance.

15% – Maintain a good working knowledge of various solicitation work applications in the South Carolina Enterprise Information System (SCEIS). Assist with providing instruction, training and assistance to other team and department members to develop solicitations within SCEIS.

5% – Serve as mentor to the Procurement Specialist I and II positions and other Procurement Managers across the Procurement Department.

Minimum Experience and Training Requirements

Minimum of five years’ relevant procurement and contract management experience. A bachelor's degree may be substituted for two years of the required work experience.

Excellent communication skills. Able to communicate effectively with personnel and public in all facets of the University in written and oral presentations.

Comfortable working with online video conference technology, i.e., Microsoft Teams, Zoom.

Ability to assume responsibility and be accountable, and work with limited supervision under clear guidelines.

Demonstrated ability to interact professionally with all levels of users, management, and senior leadership.

Proficiency in use of computer and Microsoft Office (Word, Excel, Outlook), Adobe.

Good organization, interpersonal and time management skills.

Proven job diligence, dedication, and attention to detail.

Demonstrated sense of responsiveness and urgency based on the needs of the business.

Potential to work overtime on occasion.

Professional attitude, team player, ambassador for Procurement.

Ability to assume responsibility and be accountable, to work with limited supervision under clear guidelines with stakeholders, suppliers, and co‑workers.

This remote position requires residence within driving distance of the MUSC main campus for on‑site meetings, including pre‑proposal conferences, site visits, and other in‑person engagements as required.

Additional Knowledge, Skills, and Abilities Preferred

Bachelor’s degree in business, finance, or supply chain, and/or demonstrated equivalent experience.

Three to five (3-5) years of applicable procurement/contracts experience in higher education and/or public procurement.

Two (2)+ years’ experience with ERP systems, procurement module(s).

Strong background in developing and managing various types of solicitations to include Invitation to Bid and Request for Proposals.

Excellent working knowledge of the South Carolina Consolidated Procurement Code & Regulations (SCCPCR).

Excellent knowledge of public/governmental procurement principles and practices, rules, and regulations.

Experience in using the South Carolina Enterprise Information System (SCEIS).

CPPO, CPPB or NIGP‑CPP certification preferred or the ability to obtain within two years of employment.

Ability to manage working under pressure and stress, prepared to handle complex solicitations and management reports, and maintain confidential correspondence.

Physical Requirements

Ability to perform job functions in an upright position (frequent).

Ability to perform job functions in a seated position (frequent).

Ability to perform job functions while walking/mobile (frequent).

Ability to climb stairs (infrequent).

Ability to work indoors continuously.

Ability to bend at the waist (infrequent).

Ability to twist at the waist (infrequent).

Ability to fully use both hands/arms (continuous).

Possess good finger dexterity (continuous).

Ability to maintain 20/20 vision, corrected (continuous).

Ability to perform repetitive motions with hands/wrists/elbows and shoulders (frequent).

Ability to maintain hearing acuity with correction (continuous).

Ability to perform gross motor functions with frequent fine motor movements (continuous).

Ability to work in dusty areas (infrequent).

Computer literacy.

Equal Opportunity Employer Statement

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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