Head of Programme Management

Accounting Services

Job Summary The Office of the Controller is responsible for the accounting and financial reporting of Northwestern University, providing a wide range of financial services on behalf of and for the University community. Northwestern operates with annual expenses exceeding $3.0 billion, total investments in excess of $14.0 billion (representing one of the largest endowments in the country), more than $1.0 billion in annual research awards, and total long-term taxable and tax-exempt debt outstanding of $2.4 billion. The University has more than 22,000 students enrolled in 12 colleges and schools on three campuses. Reporting to the Director of Accounting, the Program Coordinator supports the University capital equipment inventory process within the Accounting Services department. In collaboration with University school and unit representatives, the Program Coordinator maintains the University capital equipment records and leads the equipment inventory in compliance with University policy, Uniform Guidance, and sponsored project regulations.

Responsibilities Leading the biennial capital equipment inventory for all University schools and units

Coordinating with department representatives to affix property tags to capital equipment

Overseeing asset record updates in the NUFinancials system

Providing inventory control reports as required

Guiding department representatives on University policy and procedures for capital equipment inventory monitoring, including delivering equipment inventory presentations

Resolving compliance issues related to the equipment inventory, and alerting supervisor to potential higher risk issues

Support Accounting Services for Research and Sponsored Projects (ASRSP) with sponsored equipment-related requests

Facilitating audit requests to physically observe capital equipment with departments and external auditors

Maintaining and recommending improvements to the Capital Equipment website and equipment resources

Specific Responsibilities Administration Manages day to day operations.

Ensures that project mission, values, guidelines, policies & procedures are implemented & maintained.

Compiles & analyzes data; Identifies service improvement opportunities that will better enable project to achieve its goals and objectives.

Budgets & Financial Enters individual &/or summary of transactions into NU enterprise system.

obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers corrects or escalates.

Coordinates the collection, analysis & reporting of required information for surveys, review documents

Analyzes evaluation data etc. to assist in project development and updates.

Program Development Manages project presentations, learning experiences, chat rooms, websites based on goals/objectives.

Reviews projects to increase efficiencies to support growth.

Leads project updates and improvements.

Regulatory Compliance Ensures compliance with all necessary organizations.

Minimum Qualifications Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; 1 year program/project administration or other relevant experience.

Minimum Competencies Strong customer service and interpersonal skills, as well as verbal and written communication skills are required.

Intermediate proficiency with Excel, Word, and Outlook

Ability to build and foster positive working relationships with both the University community and external entities as needed.

Ability to handle concurrent projects with critical deadlines

Preferred Qualifications Experience tracking property assets from the time of receipt until disposal for an organization

Experience analyzing inventory data and identifying discrepancies

Project management certification

Experience working in an accounting/financial environment

Preferred Competencies Analytical ability to reconcile data or physical inventory conflicts

Strong project management skills

The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; Work-Life and Wellness Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Equal Opportunity Employer Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance.