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Executive Assistant (Hybrid) RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

The Executive Assistant provides a wide variety of executive level administrative support to high-level senior professionals within a firm, office and/or client, which may include tasks such as calendar and phone management, travel bookings, expense reports, and any additional administrative job tasks as assigned. The Executive Assistant will be a proven subject matter expert that will provide white glove executive support to assigned professionals.

Schedule: Monday-Friday 8:00 am - 5:00 pm Hybrid with 3 days onsite in Wheeling per week.

Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)

Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.

Complex travel bookings including ability to accurately plan multi-leg international trips

Utilize appropriate logs and/or tracking software for all administrative support work

Troubleshoot basic equipment problems

Assist in developing training plans and process maps for the administrative operation

Deliver training plans to a team of Admins

Interact with clients in person, over the phone, via video or electronically in a professional and knowledgeable manner

Performs Quality Assurance on own work and work of others

Answer telephone, emails, and place service calls when needed

Use equipment and supplies in a cost-efficient manner

Help to foster a proactive environment of continuous service enhancement and relationship building with the client

Adhere to Williams Lea policies in addition to client site policies

Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.

Ability to work overtime as needed.

Work is performed in a professional work environment and/or work from home setting.

Business casual and/or professional attire required.

5+ years' experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. Formal education and/or training may be considered in lieu of experience

Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client

Familiar with other software programs for providing administrative support

Previous experience scheduling travel arrangement strongly preferred.

Previous experience providing administrative support at the executive level preferred

Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion

able to work on multiple projects simultaneously with little to no errors

Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines

Able to exercise good judgment to make decisions that conform to business needs and policy

Ability to effectively work independently with strong decision-making abilities with minimal supervision as well as the ability to work collaboratively as part of a team

Ability to communicate professionally both verbally and in writing

Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions

Must be self-motivated with a positive attitude while remaining flexible, proactive, resourceful and efficient

Proven customer service skills are required to create, maintain, and enhance customer relationships