Overnight/Ea

Executive AssistantApply: Sports Representation & Marketing: USA-CA - Encinitas Office: Full time: R5487**THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. THE·TEAM works with iconic sports, creators and media figures across the world, utilizing our extensive influence to maximize negotiations and create meaningful opportunities for our clients across talent, brands and rights holders.** **Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. Provide high-level executive administrative support including organizing, scheduling, and coordinating administrative activities. What You'll Do:*** Support day-to-day schedules of agents, which includes managing calendars, appointments, travel logistics, interviews, and other commitments.* Serve as gatekeeper for incoming queries for Executive; answer, screen, and direct incoming emails ensuring a high level of professional customer service and confidentiality.* arrange meetings and conferences, act as a liaison between employees, clients, and executives.* Schedule appointments, coordinate on and off-site meetings and special events, make travel arrangements.* Connect ideas and the flow of information between Executive and others related to client matters, including with respect to client projects.* Prepare invoices, reports, memos, letters, financial statements and other documents, using Word, Excel spreadsheets, or presentation software.* Maintain department databases and generate reports as required.* Prepare documents and presentations under the supervision of executive management for meetings, including formatting and presentation layout.* File and retrieve documents and reference materials.* Works with Department VPs on logistics leading up to and throughout major events, including the draft, All-Star, Final Four and other events.* Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; Handle both company and Executive’s personal matters with discretion.* Join phone calls and meetings, take notes for Executive and others, and provide meeting summaries to Department team members.* Contribute to a team effort by undertaking other special projects as requested. **What We're Looking For:*** Bachelor’s degree (sports management, business administration, comm., Seasoned candidate with prior work experience supporting senior-level executives in the sports/entertainment industry required.* Must be customer service focused and provide the best possible support to internal team members.* Requires considerable flexibility in scheduling and the willingness to work nights and weekends. Due to the nature of the position, some after-hours coordination of schedules and travel may periodically arise.* Advanced skills in Microsoft Office. Proficient in Adobe Creative Suite a plus.* Strong analytical, organizational, and project management skills.* Requires self-management and project management abilities.* Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.* **Retirement Plan**: 401k plan including contribution matching.* **Healthcare**: Medical, dental, vision, FSA/HSA, life and disability coverage options.* **Ancillary**: Critical illness, identity protection, pet insurance, 529 plans and more* **Commuter Benefits**: Access support for travel and commuting needs, where available Base salary range: $70k - $75k, plus bonus potential if applicable for role. market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. Compensation decisions are dependent on circumstances of each role*THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.*

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