Personal/Executive Assistant

Job Description

Job Description

We are seeking a Personal/Executive Assistant professional with a passion and desire to support C-Level.

This position is 100% in office.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Work and conduct errands across office and personal estate environments
2. Manage estate calendars and appointments
3. Oversee and coordinate general office administrative functions
4. Proven experience booking and arranging both domestic and international travel (personal and professional)
5. Plan and manage travel itineraries (i.e. private jets, accommodations, and ground transportation)
6. Assist in organizing and coordinating personal events
7. Compose and prepare internal and external correspondences - mail, phone and email while keeping executives informed of ongoing activities. status and changes.
8. Creating and updating budgets
9. Prepares agendas and meeting minutes
10. Planning of meetings and conferences to include invites, scheduled catering and coordinating luncheons.
11. Work with multiple departments, communicating and interacting with various levels of staff

Education/Experience:

• Minimum 3-5 years Personal/Executive Administrative experience
• Must be a self starter, demonstrated ability to take charge with little to no direction
• Must be reliable and punctual
• Must be able to work in a fast pace environment with the ability to handle priorities under pressure
• Excellent verbal and written communication skills
• Experience with QuickBooks a plus
• Team player

Full time non-exempt position, offering medical and dental benefits. Growth opportunity!