Front Desk Administrative Receptionist Position

Receptionist / Administrative Assistant
At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customized security risk management, health, and wellbeing solutions to organizations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organizations fulfill their Duty of Care responsibilities.
The Receptionist / Administrative Assistant plays a vital role in ensuring the smooth operation of our Blue Bell site office. This position is a front-line representative of International SOS Assistance, Inc., responsible for managing all aspects of front desk activities to provide a welcoming and secure environment for visitors and staff. Overseeing front desk operations, including greeting visitors promptly and professionally, managing badge issuance, and enforcing security protocols to maintain workplace safety.
Efficiently handling incoming phone calls by answering, routing, and taking detailed messages while maintaining a courteous and helpful demeanor.
Providing comprehensive administrative support to the Group Vice President for Real Estate & Workplace Strategy, facilitating smooth day-to-day activities.
Coordinating complex calendars, scheduling meetings, and arranging conferences across multiple time zones to support global business operations efficiently.
Organizing travel arrangements, including booking flights, accommodations, and transportation, while preparing detailed itineraries to optimize the executive's schedule.
Supporting facilities management operations by maintaining supply inventories, coordinating onboarding activities for new hires, managing conference room bookings, and ensuring the workspace is functional and welcoming.
Monitoring facilities tickets for maintenance issues and escalating urgent matters to the appropriate teams promptly to minimize disruption.
This role requires the ability to multitask effectively, communicate clearly with diverse stakeholders, and adapt to a dynamic office environment while upholding professionalism and a customer-oriented approach.
Proficiency in Microsoft Office Suite, including advanced capabilities in Excel for data organization and reporting; Experience managing expense reporting processes and booking global travel arrangements using company systems.
Minimum of two years' experience working as an administrative assistant or receptionist within a professional or corporate services setting.
Familiarity with multi-line telephone systems and computerized phone technology to efficiently handle high call volumes.
Associate degree or an equivalent combination of education and relevant work experience is required to meet the demands of this role.
Experience using SharePoint for document management and Concur for travel and expense management is preferred, enhancing operational efficiency.
Fluency in English is required for effective communication; proficiency in Spanish is advantageous but not mandatory, supporting our diverse workplace culture.
We seek candidates who demonstrate professionalism, integrity, and a dedication to providing excellent administrative support, contributing to a positive and productive work environment.
By joining International SOS, you will contribute to a global network dedicated to protecting people and organizations. 13,000 experts | 1,200+ locations | 90 countries | 110+ languages