FULL-TIME ADMINISTRATIVE PROFESSIONAL

We are seeking a professional, organized, and customer-focused Administrative Assistant to support the daily operations of our community association management office. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment while providing exceptional service to residents, board members, vendors, and visitors.

Essential Responsibilities:

Answer and direct incoming phone calls in a courteous and professional manner.

Greet residents, homeowners, vendors, and guests while providing exceptional customer service.

Assist residents with general inquiries and process requests in a timely manner.

Prepare, organize, and maintain resident, homeowner, and vendor files.

Process architectural review (ACC/ARC) applications and maintain accurate records.

Enter, track, and follow up on maintenance work orders.

Coordinate vendor appointments and assist with scheduling maintenance and inspections.

Prepare correspondence, notices, meeting packets, and other administrative documents.

Assist with community mailings, newsletters, and resident communications.

Maintain office supplies and place orders as needed.

Scan, file, and organize electronic and paper documents.

Update homeowner information and maintain accurate database records.

Assist the Community Association Manager with special projects and daily administrative tasks.

Maintain confidentiality of homeowner and association information.

Support board meetings by preparing agendas, meeting materials, and minutes as assigned.

Full-Time 8:30am-4:30pm

Compensation up to $25/hour DOE.