Virtual EA

Staff positions are supportive roles providing support to our rehabilitation mission. To ensure full consideration for a staff position, please attach a resume to your application so we can gain a complete view of your experiences*

Executive Assistant JOB PROFILE SUMMARY The Executive Assistant provides high-level administrative and project coordination support to one or more senior executives at Peckham, enabling the leader they support to focus on strategic initiatives and organizational priorities. This role manages complex schedules, communications, and confidential information while fostering strong relationships across all levels of the organization. The Executive Assistant exercises sound judgment, anticipates executive needs, and coordinates activities that require a thorough understanding of Peckham's policies, practices, and mission. The Executive Assistant serves as a trusted partner, maintaining confidentiality, fostering strong internal and external relationships, and supporting the mission-driven operations of Peckham.

Career Level: P2 CAREER LEVEL DESCRIPTION Applies practical knowledge of job area typically obtained through advanced education Works independently with general supervision Has some independence in decision making but still requires guidance and support Problems faced are difficult but typically not complex May influence others within the job area through explanation of facts, policies, and practices JOB FUNCTIONS Remote Work Capable: Provide thoughtful support that helps the executive stay focused on strategic goals, offering perspective and anticipating needs as part of a trusted partnership.

Proactively manage the executive’s calendar, balancing priorities across internal meetings, external engagements, travel, and personal time.

Prepare agendas, briefing documents, and background research for meetings.

Lead or support the execution of departmental projects, ensuring alignment with strategic goals.

Coordinate complex travel arrangements and accommodations.

Plan and execute internal and external events, including leadership offsites, team-building activities, and stakeholder engagements.

Maintain secure systems for document management and compliance with corporate policies.

Ensure compliance with company policies, reconcile receipts, and resolve discrepancies promptly.

As required by some customer contracts, Peckham employees may be required to obtain and maintain relevant professional certifications and/or security clearances as a condition of employment. This requirement will be determined based on the specific needs of contract.

Comply with all policies and standards.

Promote Peckham’s vision values and services to all team members, staff, customers, and stakeholders.

Assist in maintaining organizational wide quality standards.

Regular and predictable attendance are required of this position to support the team and needs of the operations.

PEOPLE LEADERSHIP RESPONSIBILITES Individual Contributor QUALIFICATIONS Bachelors Degree in a related field.

Required or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

Required 2 - 3 years years of experience in an executive assistant or high-level administrative support role.

Preferred Experience in the vocational rehabilitation field, and/or have worked with a non-profit organization.

Required Advanced working knowledge of Microsoft Office Suite (i.e., PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint, BoardEffect, WorkBoard, WorkDay and/or OneDrive for Office 365) - Required Understanding Peckham’s mission, service, and goals.

Required Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Required Ability to perform research and analysis of reports as needed and provide briefing reports.

Required Excellent customer service and communication skills.

Quality and Results Oriented (P2)

Working Environment Extreme cold Rarely Extreme heat Rarely Noise Rarely Temperature Change Rarely Confined Spaces Rarely Exposure to Cleaning Agents Rarely Limited Natural Light Occasionally Artificial lighting Frequently Screen Time Frequently Digital and Office Equipment Frequently Exposure to Cleaning Agents Mental Demands Comprehension: The person in this position must be able to understand direction and adhere to established procedures Frequently Organization: The person in this role must be able to gather and classify information Occasionally Reasoning and Decision Making: The person in this role must use logic to make decisions quickly and effectively. Frequently Communication: The person in this position must be able to express and exchange ideas and meaning with colleagues Constantly Resilience: The person needs to adapt well in the face of workplace stressors such as customer service complaints and juggling competing priorities Frequently

The physical demands of this position may be reasonably accommodated for individuals with disabilities on a case-by-case basis.

REASONABLE ACCOMMODATION NOTICE Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.

Business Line: Administration Location: Lansing, MI Worker Sub-Type: Staff Member

ABOUT PECKHAM Peckham is a national award-winning social enterprise, recognized for its achievement in providing exceptional vocational rehabilitation for people with disabilities and barriers to employment. We accomplish our mission by working with community partners and through our own diverse business lines consisting of apparel manufacturing, warehousing, call centers, environmental services, and farming. Employees are encouraged to bring their whole selves to work, share ideas, and engage in lifelong learning. Our culture further supports our mission by encouraging flexibility, health, and wellness. Staff enjoy benefits such as generous PTO policies, modern facilities, pet friendly work sites, free fruit, fitness classes, massages available for purchase, and opportunities for flexible work arrangements.

MISSION Peckham, a nonprofit community vocational rehabilitation organization, is a unique business and human services agency which values quality, diversity, and performance. We embrace collaboration, effective resource management, and innovative approaches to achieve world-class excellence.

VISION To prove that people with disabilities and other barriers are more than capable of delivering world-class, high-quality products and solutions.

Peckham provides equal opportunities and does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, height, weight, marital status, veteran status, or any other protected characteristic protected by applicable federal, state, or local law.

EEO is Law Peckham participates in the E-Verify program.