Evening Secretary

Executive Assistant To The Chief Executive Officer (CEO) The Executive Assistant to the Chief Executive Officer (CEO) provides high-level administrative, organizational, and confidential support to the CEO and Board of Education. This position ensures efficient and professional operations within the CEO's Office, manages sensitive communications, and serves as a liaison between district leadership, staff, parents, community partners, and external agencies.

Bachelor's degree preferred (Business Administration, Communications, Public Administration, or related field).

Minimum of five (5) years of progressive administrative experience, preferably in an educational or public sector setting.

Proficiency in Microsoft Office Suite, Google Workspace, and Board management platforms (e.g., Professional demeanor with the ability to work effectively with a wide range of stakeholders including Board members, administrators, staff, parents, and the community.

Executive Administrative Support:

Manages the daily operations of the Superintendent's Office with professionalism, efficiency, and discretion.

Prepares and edits correspondence, reports, memoranda, and presentations on behalf of the Superintendent.

Maintains the Superintendent's calendar, schedules appointments, and coordinates meetings, conferences, and travel arrangements.

Oversees the preparation of materials for the Superintendent's leadership team and external engagements.

Ensures timely distribution of all Board-related materials in accordance with the Open Meetings Act.

Maintains Board records, policies, and archives in compliance with district and state regulations.

Maintains an organized filing and records management system for confidential and general administrative files.

Coordinates special projects and district-wide initiatives as assigned by the Superintendent.

Assists with budget tracking, purchase orders, and expense reimbursements for the Superintendent's Office.

Supports grant or vendor-related documentation as needed.

Handles confidential personnel, student, and Board information with the highest level of discretion.

Commensurate with experience and established district administrative salary schedule

Evaluation: Annual performance evaluation conducted by the Superintendent

Prolonged periods of sitting and working at a computer. Occasional lifting of office materials (up to 20 lbs). Ability to work extended or flexible hours for evening meetings or special events.

Performance Expectations: Consistently produces high-quality, accurate work with attention to detail. Application Procedure: Apply Online Southland College Prep Charter School