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Executive Assistant
Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has an immediate opening for a highly skilled Executive Assistant in our New York office. The ideal candidate is proactive, detail-oriented, and thrives on anticipating needs, taking ownership, and ensuring that attorneys are fully supported with minimal supervision.
This position is available as a hybrid opportunity, 3 days per week in office.
Provide high-level administrative support to multiple attorneys, including partners, act as a trusted point of contact for clients, colleagues, and internal teams.
Proactively manage calendars, sequence days for impact, build buffers/travel holds, and prepare daily/weekly briefs with priorities and key deadlines.
Monitor and organize email inboxes, draft, proof and send correspondence, ensure deadlines and commitments are met.
Draft, edit, and proofread letters, contracts, and complex legal documents; Organize and maintain client and practice files (physical and digital) in accordance with firm policies, ensuring accurate record-keeping.
Arrange and coordinate complex travel, conference calls, and meetings; manage expense reimbursements.
Assist with attorneys' timekeeping, prebills, and billing processes, ensuring compliance with client and firm requirements.
Assist with preparation of client-facing materials, including pitches, proposals, and RFP responses.
Update attorney contacts in Outlook and maintain CRM lists (e.g. Salesforce)
Handle special projects and research requests with discretion and initiative.
~ Provide back-up coverage for fellow Executive Assistants as needed and contribute to a strong, collaborative support team culture.

5+ years of executive assistant experience, preferably in a law firm or professional services environment.

• Bachelor's degree or equivalent experience preferred.
• Strong technical proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and familiarity with legal technology tools.
• Proficiency in Salesforce a plus.
• Flexibility to work occasional overtime to meet business needs.

50.00 - $67.65 per hour.
The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance.