Virtual EA

Executive Secretaries and Executive Administrative Assistants

Job Type: Full Time (30 Hours or More)

Executive Assistant to the CEO (⁢Onsite / Hybrid option available in Charleston, SC 29403)

Coordinate personal and business travel, including itineraries, logistics, and real‑time adjustments

Manage executive communications, including inbox monitoring, prioritization, and response coordination

Prepare agendas, presentations, reports, briefing materials, and executive correspondence

Support expense reporting and travel administration

Provide administrative and occasional personal assistant support to the VP of Operations, as needed

Support special projects and cross‑functional initiatives

Handle confidential business and personal matters with discretion and professionalism

Office Operations & Administrative Support

Coordinate headquarters office operations and maintain a professional, business‑ready environment

Receive, process, and securely distribute mail, packages, and sensitive documents

Manage office, SWAG, and onboarding inventory, including ordering, storage, and distribution

Support employee engagement activities, company events, and administrative initiatives

Safeguard confidential information and company assets

At least 6–10 years of experience supporting senior executives in an Executive Assistant or comparable role

Experience managing executive calendars, travel, and confidential communications

Proficiency with Microsoft Office, Outlook, Teams, and related business applications

Strong situational awareness and emotional intelligence

Bachelor's degree in business administration, communications, or related field

hybrid remote work available as agreed with the hiring manager

Valid driver's license and reliable personal transportation required

Availability to complete occasional errands, deliveries, meeting support, and administrative tasks requiring an in‑person presence

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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