Procurement Buyer, Fulfillment

The Procurement Specialist works to ensure proper, timely, and reliable procurement of goods and services for the employees of the Boston Public Health Commission (BPHC). This position is responsible for working with assigned bureaus on the complete procurement chain process ensuring proper BPHC and governmental Procurement guidelines and policies are followed. Upload contracts to a Contract Repository System, track contract status, follow up on bottlenecks

Maintain contracts from origination to fulfillment. Serve as point-of-contact to vendors

Assist Director with preparation of Request for Response (RFRs), draft detailed scope of services, participate in the analysis and review of responses

Partner with key stake holders by training them to understand the importance of Equitable Procurement

Conduct PowerPoint presentations that reflect current data on BPHC Equitable Procurement successes

Collaborate with finance departments on accurate setup of projects and approval authorizations

Collaborate with Information Technology/System on accurate routing setup

Work with Accounts Payable to resolve questions that arise from incomplete or inaccurate invoices

Produce various data analysis reports as needed for internal and external reporting purposes

Participate in different projects with third party software consultants for system improvement updates

Provide contract information and back up documentation support for internal and external audits

Maintain a high level of integrity and confidentiality with bureaus and programs to protect data

Participate and engage in BPHC and Procure to Pay team meetings and activities as required

Support Procure to Pay office for continuous business process Improvement to increase efficiencies

Perform additional miscellaneous duties as requested by Procure to Pay Director or Chief Financial Officer