Buyer / Supply Chain / Procurement / Inventory

This position is based out of our San Jose, CA office.

ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're electrifying the nation, energizing the future and bringing communities to life like never before. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. Responsible for the daily coordination, negotiation, procurement and maintenance of materials, goods and supplies necessary for quality and timely business operations, aligning with all Company policies, procedures, key objectives, and regulations. This position makes key decisions related to the procurement of essential materials and provides coaching and mentorship to procurement team employees.

3+ years of experience as a Buyer supporting the transportation, supply chain, or logistics industry, with a proven track record of sourcing materials, negotiating with vendors, and managing procurement activities in a fast-paced environment.

• Strong purchasing experience managing purchase orders, supplier relationships, invoice reconciliation, pricing negotiations, and inventory coordination while ensuring on-time delivery and cost-effective procurement solutions.
• Proficiency working with ERP/MRP systems (SAP, Oracle, JD Edwards, eCMS, or similar) and collaborating cross-functionally with project managers, warehouse teams, operations, and accounting to support daily business needs.
• A detail-oriented, customer-focused professional with excellent communication and organizational skills who thrives in a collaborative environment, embraces continuous improvement (LEAN), and consistently demonstrates sound ethical business practices.

Strong negotiation skills and the ability to manage multiple procurement tasks in a fast-paced environment.

Excellent communication skills, both written and verbal, to work effectively with internal teams, vendors, and contractors.

A deep understanding of the materials and logistics required for civil construction projects and the ability to anticipate and solve related challenges.

Proactive problem-solving skills, with the ability to identify cost-saving opportunities while ensuring that project deadlines and quality standards are met.

Research cost reduction opportunities, negotiates pricing and places orders with appropriate vendors to ensure quality materials, goods and supplies are available in a timely fashion for the appropriate group or project site. Works with project managers and others on purchasing needs and in development of next-step solutions on cost codes, tax/non-tax, and all non-returnable materials.

Reconciles invoices to match purchase orders and works with accounts payable and accounts receivable groups to correctly price materials on service work orders. Meets or exceeds customer service expectations in communication, feedback and solution-based problem solving.

Uses software system to enter purchase orders. Processes daily orders and/or functions. Supports and processes daily tool and equipment rental or purchase orders per guidelines provided. Completes material transfers within eCMS or other systems on an agreed-upon schedule. Acts as key contact for coordinating and maintaining material. Utilizes current standards for all purchasing activities to achieve prompt completion and submittal of purchase orders.

Collaborates frequently with vendors and co-workers to resolve issues on invoices, utilizing the accounts payable invoice router. Partners with warehouse employees to coordinate daily orders coming in and out. Verifies and monitors all pricing, shipping details and other information on daily orders.

Resolves issues related to incorrect material quantities or items being shipped, or delay of materials.

Creates and maintains positive working relationships with co-workers, customers, vendors, project managers, office, and field staff. Research new products and ideas, obtains product and vendor information and pricing to meet purchasing budgets and bids.

Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.

Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Bachelor's degree or equivalent work experience in business, accounting, or a related field.

Minimum 3-5 years of experience in purchasing, preferably in Transportation, Supply Chain and Logistics or a related field. Previous experience with Astea or other computerized, web-based procurement and inventory software and/or systems.

Knowledge of the electrical construction industry, how the submittal process works on large buyouts and an understanding of related materials is preferred. Ability to investigate cost reduction opportunities and supplier's ability to meet quantity, delivery, quality, technical requirements, and resolution of vendor issues as they arise.

Work experience with LEAN methodologies and/or similar applications. Skills to read, interpret and understand electrical contracts, plans, drawings, blueprints, and specifications. Excellent financial, analytical, and mathematical skills.

Demonstrated strong customer focus, negotiation, presentation, and decision-making skills. This role may require occasional travel.

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. All official communication will come from an @archkey.com email address and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team