Secretary - High School

Brief Description Bend-La Pine Schools
Bend-La Pine Schools (BLS) is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, operations, practices, and resource allocations.
Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Position Title: DATA/CURRICULUM SECRETARY II
Reports To: Site Administrator/Assistant Principal
Under general supervision, the Data/Curriculum Secretary II contributes to the effectiveness of the school by assisting in creating the master schedule, overseeing the grading process, accurately transcribing student course history, performing data input and output control, and other clerical duties. The Data/Curriculum Secretary II is required to have general knowledge of computer programs and student information systems (SIS). The employee works under the supervision of the principal/assistant principal.
Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Assists in creating the master schedule, including analyzing data and working with administrators to create a schedule that ensures as many students as possible are fully scheduled.
Ensures all grades are transcribed at the end of each grading period and that grades are accurately entered by teacher, updates student rank and GPA, uploads transcripts to transcript fulfillment service.
Prepares and validates all transcripts for current and former students and provides these legal documents when requested.
Produces curriculum guide/student forecast materials and enters forecasting information needed for student forecast records; uses SIS reports and makes corrections as needed, both independently and in collaboration with school counselors to ensure student forecasting is accurate and complete.
Maintenance, collection, and data entry of CTE information to ensure schools earn grant monies to continue programs of study for career/technical path students.
Utilizes SIS to maintain data and generate reports and queries including, but not limited to, student transcripts, student grades, progress reports, forecasting, and master schedule.
Prepares statistical reports and other reports as requested by administration and other staff.
Responsible for school immunization compliance reporting.
Supports required state testing and ACT testing as needed.
Assists counseling department with graduation requirements.
Enters data and tracks passing work samples as necessary for graduation requirements.
Assists with the logistics and planning of parent/teacher conferences.
Creates, designs, and assists with various long-term projects.
Assists school staff, students, and families as needed.
Fulfills performance standards identified in the evaluation process as required by the position.
The employee frequently lifts materials, boxes and equipment weighing up to 30 pounds and/or maneuvers up to 50 pounds. SIS system applications.
Modern office practices and procedures.
Computer technology and other equipment used in the workplace, as required by the position.
Learn the operation of telephones, computers, and other equipment used in the work as required by the position.
Accurately transfer, record, and convey information and materials as required by the position.
Able to troubleshoot and maintain SIS equipment.
Must be able to use district-related software systems, internet, and e-mail systems.
High school diploma and equivalent and one to two years of advanced training/experience in the specific job requirements. The position requires the ability to understand technical instructions (computers).
Working knowledge of school district practices or basic policies is necessary. Employees of Bend-La Pine Schools are expected to adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations. This entails maintaining consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.
Professionalism extends to personal presentation, with employees expected to maintain attire and grooming appropriate to their roles. Employees may be assigned additional duties as needed to support district operations, provide coverage, and ensure the effective functioning of the organization. Note: The system will not take uploads from current employees, so please email supporting documents to ***email_hidden***
This position’s pay is annualized to include summer months.