Human Resources Rep - Recruitment

As part of the global Human Resources team, and reporting to the local Human Resources Business Partner, the Human Resources Administrator is accountable for providing excellence in operational Human Resources support to the assigned business units. This role plays a critical part in facilitating smooth onboarding, payroll coordination and the HR documentation processes.

Accurately enters and updates employee information in ADP Workforce Now, including hires, changes and terminations

Collaborates with Payroll to ensure seamless data transfer and document processing within assigned timeframes

Maintains and organizes all HR employee files and records in the HR drive and ADP Workforce Now

Leads the recruitment efforts including job postings, resume screening, scheduling and participating in interviews

Supports the full-cycle recruitment by managing pre-employment processes such as background screenings

Coordinates onboarding for new hires through ADP Workforce Now, ensuring all required documents are completed and filed (e.g., I-9 documentation, policy acknowledgements etc.)

Assists in preparing employment-related letters such as offer letters, employment agreements and employee status changes for HR Business Partner review

Assists the HR department in administering the US benefit open enrollment process, ensuring accuracy and timely completion

Oversees the Employee Referral Bonus Program and other HR initiatives as assigned

Ensures all HR processes adhere to labor laws and company policies

Assists the HR Business Partner with offboarding processes such as collecting resignation letters and processing the termination in ADP Workforce Now

Certificate, diploma or degree accreditation in Human Resources or related field is preferred or working towards a designation is an asset

Minimum 2 years’ experience in a Human Resources role

Prior experience with full-cycle recruiting, including conducting interviews

General knowledge of Human Resources functions and programs

Working experience with ADP Workforce Now, or other Human Resources Information Systems (HRIS) including navigating the system, reporting, updating and entering data

Highly conversant with Microsoft Office and other computer application programs; strong understanding of MS Excel including pivot tables, formulas, VLOOKUP and related functions

Knowledge of employment legislation an asset

Practical knowledge of operations, company policies and government regulations including but not limited to Employment Standards, Human Rights etc.

Ability to maintain confidentiality and professionalism when dealing with Human Resources matters

Must be able to read, write and speak/understand English fluently

Walking short distances and standing for meetings or other office activities

#