Accounting Assistant

Assistant - Accounting and Office Administrator About us Transgas is hiring an Assistant, Accounting and Office Administrator in Lowell, MA. Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry. To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business. Job Purpose The position of Assistant, Accounting and Office Administrator reports directly to the Vice President, Administration and Finance and indirectly to the President and Vice President of Operations. This position is onsite only and will be Responsible for administrative support to ensure the efficiency and organization of the office. Carries out administrative duties such as filing, data entry, typing, copying, binding, scanning, ordering office supplies etc. This position will also assist the Payroll and Office Administrator with processing weekly Union payroll as well as other administrative duties and the Senior Accountant with accounts payable and accounts receivable processing. Key Accountabilities Accurate and timely fulfilment of all duties assisting the daily administration of the office to the President, Vice President’s, Senior Accountant and Payroll and Office Administrator. Exhibits polite and professional communication via phone, e-mail, and mail Maintain and administer the company website. Distribute daily mail and correspondence. Prepare accounts payable invoices for payment and approval and forwards to Senior Accountant. Prepare accounts receivable documents for billing and forwards to Senior Accountant. Posts all incoming checks to a spreadsheet, prior to deposit by the Senior Accountant. Enter daily fuel activity into ProMiles. Preparation and documentation of all drug and alcohol polices and plans, as well as the monthly and quarterly reports associated with the plans. Maintain information in ISNetworld Maintains and scans all company files Maintains critical document file. Maintains and “pulls” the random drug testing list, monthly, and is the sole receiver of all test results. Types and distributes all correspondence between the Company and Union. Accurate and complete documentation of all union mechanic and union driver personnel records. Establishes all driver new hire files. Establishes and maintains all vehicle fleet information on the TGMS computer system. Completes the unemployment paperwork received and monitors the monthly statements. Timely processing of vehicle registrations for the Transgas fleet Maintains and updates a complete listing of all insurance certificates issued. Timely preparation of overweight permits for the Transgas fleet Submission of all vehicle accident reports as well as personal injury reports to the insurance carrier. Prepares OSHA reports from the personal injury reports. Orders all office supplies and services. Completes travel and hotel reservations for all management and union personnel as needed Special projects as requested. Qualifications A minimum of 3 years experience in office administration role. A minimum high school diploma or equivalent. Superior proficiency with Microsoft Word. Proficiency of appropriate software including: Microsoft Excel and Outlook, PowerPoint and Adobe Acrobat. The ability to type 60 words per minute. Knowledge of Microsoft Dynamics GP a plus but not required. Knowledge of website administration a plus but not required. Knowledge of payroll processing a plus but not required. Knowledge of ADP Workforce Now software a plus but not required. Trucking industry and/or LNG industry experience a plus but not required. Superior organizational skills with strong attention to detail and determination for accuracy. Strong interpersonal relationship skills. Ability to work independently and complete a wide variety of tasks in a timely manner. More Information $55k - $65k a year National Grid will not be providing visa sponsorship for this position now or in the future. You must have the ability to work without a need for current or future visa sponsorship. National Grid utilizes an assessment that evaluates the job qualifications/characteristics using AI or statistically based scoring. For more information, please view NYC Local Law 144. This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills. Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience. National Grid is committed to providing equal employment opportunities to all employees and applicants for employment regardless of protected class. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. National Grid maintains affirmative action programs for individuals with disabilities and protected veterans. Our employment practices are designed to ensure that all individuals are treated fairly and with respect throughout the hiring process and during employment. National Grid complies with all applicable federal, state, and local anti-discrimination laws. We are dedicated to fostering a workplace that is free from unlawful discrimination and harassment, and we encourage a culture of respect for all. National Grid operates in both the UK and US, with a broad portfolio of energy businesses dedicated to providing safe, reliable, and sustainable power. From electricity and gas transmission to advancing clean energy and modernising grids, our work covers every aspect of the energy system. Our energy flows through absolutely everything we do Life here at National Grid is more than just our purpose or our values, it’s everything we put into everything we do. It’s our commitment to diversity and inclusion; how we help our employees learn and grow; and how we partner with and support the communities where we live and work. It’s all this, and so much more. We leverage our collective strengths to do meaningful BIG work so that we can be at the heart of a fair and affordable energy future. Your salary is reviewed each year against the market for your role, skills, knowledge and experience. Incentive Annual performance plan or bonus (depending on your role) rewards your contribution to our success each year. Retirement Generous pension plan with company contributions up to 12%. Private medical insurance for self and family. #J-18808-Ljbffr