Head of Compliance Operations (Remote)

Operations Manager is a detail-oriented professional responsible for core operational functions that ensure the smooth and efficient administration of the National Anti-Vivisection Society (NAVS) mission. This role combines grant management, event logistics, office management and is the back-up to the Development Specialist for donation processing. The ideal candidate will be a self-starter, have strong organization and communication skills, a passion for animal advocacy, and the ability to thrive in a flexible, collaborative nonprofit environment.
Grant Management
The Operations Manager is responsible for managing grantmaking operations of NAVS and its sister agency, the International Foundation for Ethical Research (IFER), including but not limited to BioLEAP grants, Humane Science Awards, IFER Graduate Fellowships, Board-directed grants, and any other grant-making programs adopted by NAVS and IFER.
The Operations Manager will:

Serve as the primary administrator and owner of Tahua
Maintain the primary relationship with the software company
Learn and activate all features of the platform required by NAVS and IFER
Provide instruction manual and training for users
Lead the Grant Management Cycle
Set annual grant cycle calendar (i.e. launch, due date, awards) and record in the NAVS / IFER organizational calendar
Confirm that all grant applications are complete and accurate; perform completeness checks of all applications, follow up with applicants as needed
Facilitate the Grant Approval Process
Assign grant review committees as selected and vetted by program staff; Provide eligibility and scoring criteria, rubrics, and deadlines to grant review committee
Ensure that grant approvals follow established NAVS policies and procedures (i.e. Board directed or other grant amount)
Document the recommendations of the grant award committee with all supporting details

Lead the Grant Awards
Submit payment request for approved grants

Lead all Grant Reporting
Follow up with grant awardees to ensure reports are submitted on time and are accepted by program staff prior to any further grant payments
Share awards and status reports with Communications Director for digital content, interview opportunities, and communicating impact to constituents

Operations Management
The Operations Manager will manage all assigned day-to-day operations including,

Maintain the office space supplies, office equipment and the physical space, including serving as the primary point of contact with our landlord
Oversee office vendor and service contracts, including maintaining up-to-date records and monitoring auto-renewal clauses and termination timeline
Maintain orderly and accessible digital and physical files for NAVS’ operations, ensuring compliance with retention policies and organizational needs
Support all conference, exhibit and event planning including inventorying all supplies and materials and distributing to event locations
Support the development and maintenance of guidelines for operations processes and procedures
Contribute to operational planning and assist with special projects and organizational initiatives as needed
The Operations Manager will partner with the Development Specialist to ensure that all donations to NAVS are received and recorded in our CRM on a timely basis,

Support the organization as a power user within NAVS’ CRM and gift processing system, Virtuous
Deposit all donations received at NAVS office via the remote check deposit process and retain the appropriate backup documentation
Support generation of donor acknowledgment letters and year-end tax letters
Assist in tracking and managing grants received by NAVS

Overall, the Operations Manager will be a critical partner to the Senior Vice President of Operations, ensuring NAVS and IFER staff have the support and resources to be able to achieve our mission advance science without harming animals.
Bachelor’s degree or equivalent work experience
Experience: 3-5 years of relevant experience in nonprofit development, grant management, and nonprofit operations
Experience with Grant management and CRM databases
Proficiency in Microsoft Office Suite and project management tools.
Passion for animal protection and alignment with NAVS’ mission and values.
Excellent project management skills
Proficient at managing several projects simultaneously
Ability to handle all phases of assigned projects, from concept to delivery
Flexible and adaptable
Ability to handle sensitive and confidential information with discretion