FULL-TIME ADMINISTRATIVE PROFESSIONAL

Huna Totem Corporation is built around a 10,000-year story of the Huna Tlingit people, who have overcome obstacles through care and responsibility for community wellbeing. This is a front-line support role and a strong entry point into finance operations. You will keep the paperwork behind Accounts Payable, Accounts Receivable, daily revenue, and payroll support accurate, organized, and moving on time across our tourism operations.

You will not own complex journal entries, financial analysis, system setup, or approval authority. You will make sure documentation, routing, and tracking move through the finance office in a timely, accurate, and professional way, and you will learn how a real finance operation runs from the inside.

It is a full-time, hourly, non-exempt role based in Juneau, Alaska, paying $20.00 per hour.

Finance office support

• Provide day-to-day clerical support including scanning, data entry, filing, mail handling, and document routing.
• Serve as a friendly first point of contact for routine finance questions and route them to the right AP, AR, payroll, or revenue contact.
• Documents and records
• Maintain physical and electronic files for AP, AR, deposits, revenue reports, vendor documents, and payroll support.
• Scan, index, and upload documents using consistent naming conventions and folder structures.
• Accounts Payable and vendor support
• Match invoices to purchase orders, approvals, packing slips, and receipts.
• Follow up on missing approvals, coding, W-9 forms, certificates of insurance, and vendor setup documents.

Accounts Receivable and cruise billing support

• Compile and organize support for customer invoices, cruise line billing, excursion vouchers, passenger counts, and ticket summaries.
• Coordinate with operations and sales to complete required billing documentation.

Cash, deposits, and daily revenue

• Collect, scan, and file daily revenue paperwork, register and settlement reports, till sheets, deposit slips, and credit card batch support.
• Help prepare daily and weekly revenue packets using checklists and standard naming conventions.
• Payroll and month-end support
• Assist with month-end document requests, AP cutoff support, and recurring close checklists.
• Help assemble organized packets for auditors, managers, and finance staff.

High school diploma or equivalent required.

• One to three years of office, administrative, finance support, hospitality, tourism, or similar experience preferred.
• Prior experience with filing, data entry, document management, mail handling, basic invoice processing, or customer service preferred.
• Experience in a seasonal, multi-department, or fast-paced operation is helpful.

Technical and office skills

• Basic proficiency with Microsoft Outlook, Word, Excel, and shared drive or document management systems.
• Comfortable with scanners, copiers, printers, shipping tools, and office phones.
• com, SharePoint, FareHarbor, and POS reporting.
• Discreet with sensitive and confidential information.
• Able to shift priorities during peak season while keeping accuracy.

Office-based role with extended computer use, filing, scanning, and repetitive document handling.

• Ability to lift, carry, and organize up to 25 pounds, including file boxes, paper, and office supplies.
• Occasional walking between offices to deliver mail or packets and support routine administrative errands.
• 93-638 preference for qualified Alaska Native and American Indian applicants. 9301 Glacier Highway, Suite 200, Juneau, Alaska 99801