Virtual EA
Talentify
Executive Assistant (EA) - Remote U.S. Hours Calendar, Travel, Executive Support
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility required)
About the Role
We're hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment.
This is not a basic admin role.
You'll act as a gatekeeper, operator, and strategic partner - ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.
If you're someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making.
What You'll Own
Calendar & Scheduling Management
Manage complex executive calendars across multiple time zones
Prioritize requests, resolve conflicts, and optimize time usage
Coordinate meetings using:
Google Calendar
Microsoft Outlook
Ensure executives are always prepared and never double-booked
Communication & Executive Support
Draft, edit, and send professional emails and memos
Screen inbox, calls, and requests - escalation only what matters
Act as a liaison between executives, clients, and internal teams
Maintain clear, professional communication across stakeholders
Meeting Preparation & Follow-Up
Prepare agendas, talking points, and briefing documents
Gather and synthesize key information before meetings
Take notes, track action items, and ensure follow-through
Keep executives aligned on priorities and outcomes
Travel & Logistics
Coordinate domestic and international travel
Book flights, hotels, and transportation
Build detailed itineraries and manage last-minute changes
Handle expense tracking and reimbursements
Project & Priority Management
Track executive priorities and ongoing initiatives
Follow up with teams to ensure deadlines are met
Conduct research and prepare reports or summaries
Support decision-making with structured information
Administrative Operations
Maintain organized digital filing systems
Manage document versions, approvals, and workflows
Handle confidential information with discretion
Support onboarding/offboarding for senior roles
What Success Looks Like
Executive calendars run flawlessly
No missed meetings, delays, or communication gaps
Executives stay focused on strategy - not admin work
Tasks are anticipated and handled proactively
#J-18808-Ljbffr Talentify
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