Head of Facilities (Full-Time)

Facility Manager Job Description
Libertas is a public charter school serving the Frayser neighborhood. Our mission is to be a school for human flourishing: cultivating minds, hands, and hearts for lives of wonder, work, and love. Maria Montessori and the classical liberal arts. We are an attachment village of family supports. Tennessee has twice named Libertas a Reward School - a top 15% performing school. We serve 700+ children from infant through middle school on two campuses and are launching a small new high school. We also operate a nationally- accredited, state-licensed teacher training program. Summary: The key person to ensure that Libertas facilities are in good order, clean, compliant, and welcoming for teaching and learning. Coordinate staff and vendors and help implement preventative maintenance and repairs.
Schedule: Full-time, year-round. Two weeks' paid vacation plus designated parts of school breaks. Regular hours 7:30-4:00 plus one day per week added 30min of PD time. Some schedule variations depending on facility needs, such as custodial oversight or maintenance/repair jobs requiring alternate times.
Health insurance sponsored at 67% including family plans. Retirement contribution (TCRS, or 401k match up to 5%). Other benefits available include dental and vision. Reports to: Director of Operations.
Operations Team, school staff, vendors and service partners
Facility Support

Proactively identify any facility needs and develop a plan for resolution.
Manage HelpDesk system of facility related issues (cleaning, repairs) from staff members, either resolving them personally or assigning them to the appropriate party.
Monitors the heating, cooling, ventilation systems to ensure facility is at appropriate temperature and properly ventilated.
Provide management, training and support for the maintenance custodial team. Monitor daily custodial work for quality. Inventory materials, equipment, or facility related supplies, and coordinate with Operations Team to purchase necessary items while staying within budget.

Manage facility keys for employees.
Maintain documentation related to equipment and for all renovations, constructions, and equipment maintenance.
Daily review of the physical condition of the facility at the beginning and end of each day.
Coordinates with maintenance custodian for the performance of general repairs such as touch up painting, patching walls, security hardware, putting together furniture, hanging shelves, etc. Steps in to help when needed.
Plan and facilitate preventative maintenance programs and repair for all major facility components (including but not limited to chiller, boiler, water pumps, fire/life safety systems, air handlers, roofing, emergency lighting, etc.).
Schedule and ensure annual facility inspections are passed and records are kept.
Create facility projects for volunteer groups and manage them while on-site.
Directs, supervises and/or performs snow removal operations of sidewalks and entrances.

Collaborate with Director of Operations and Finance Team on vendor management, such as procuring bids on projects as needed.
Occasionally pick up purchased items from local vendors.
Hearing/speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; bending, kneeling or stooping, reaching overhead to store or retrieve materials, lifting, move boxes of materials, climb a ladder, inspect/ work on roof, walking.
Customer service mentality, correct English usage, grammar, spelling, punctuation and business vocabulary. Telephone and e-mail etiquette. Develop and maintain productive working relationships with school site staff and families.
Customer service oriented.
Effective communication skills, including listening, writing, and speaking.
Ability to enter data into spreadsheets and use a scanner preferred but not required.
Flexible, takes initiative, and has a strong sense of personal ownership of responsibilities.
Preferred: basic proficiency in routine aspects of one or more key trades: e.g. mechanical, electrical, plumping. Dedication to support human flourishing through the school's philosophy of wonder, work, and love for all students.
Response / resolution to customer service "help desk" requests.
State of facility readiness.
Performance evaluations.
Stakeholder feedback (surveys of facility users) and related indicators.
Application Process