Real Estate Property Management/ Administrative Position

Job Full Description
Administrative Assistant - Commercial Property Management

Express Employment Professionals is currently hiring an Administrative Assistant for a commercial real estate and property management company in Naples, Florida. This is a temp-to-permanent opportunity for a professional, organized individual with strong administrative and customer service skills.

Location: Naples, FL

Pay: $20.00 - $25.00 per hour

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Employment Type: Temp to Perm

Job Responsibilities

Answer and direct incoming telephone calls while providing excellent customer service
Greet and assist clients, tenants, vendors and office visitors
Provide administrative support to the President of Property Management, property managers and office staff
Receive, process and distribute incoming mail
Prepare correspondence, forms, reports and other requested materials
Create and process internal and external maintenance work orders
Schedule appointments, meetings and conferences
Assist with new property setups and property transitions
Maintain organized physical and electronic files for tenants, vendors, leases and general building information
Prepare tenant handbooks, welcome letters and required tenant forms
Request and update tenant emergency contact information
Assist with tenant collection calls, late letters and default notices as directed
Set up vendor services and maintain accurate billing information
Collect and maintain vendor documents, including Certificates of Insurance, licenses and W-9 forms
Assist property managers with coordinating vendor work and preparing client reports
Assist with annual meetings, agendas and meeting minutes
Access and print reports through the company's accounting software
Maintain office supplies and help keep common office areas clean and organized
Provide support for special projects and other administrative needs
Qualifications

Previous administrative support experience required
Property management or commercial real estate experience is a plus
Strong customer service and professional telephone skills
Proficiency in Microsoft Word and Excel
Excellent written and verbal communication skills
Strong organizational, time-management and problem-solving abilities
Comfortable handling confidential information
Detail-oriented, dependable and able to meet deadlines
Ability to work independently and as part of a team
Comfortable learning accounting and property management software
Physical Requirements

Ability to sit for extended periods
Ability to walk, bend, push and reach as needed
Ability to lift up to 50 pounds with assistance when necessary
Benefits Once Hired

After 60 days of permanent employment, the company offers:

• Medical benefits for approximately $78 biweekly
• 401(k) with a 4% company match
• Two weeks of accrued paid time off