Front Desk Receptionist and Administration

Receptionist / Front Office Administrator
We are seeking a friendly, professional, and organized Receptionist / Front Office Administrator to serve as the first point of contact for visitors, employees, vendors, and customers. In this role, you will help create a welcoming office environment while providing administrative support to ensure smooth day-to-day operations. This is not a high-volume call center or receptionist position. Instead, the focus is on maintaining a professional front office presence, delivering excellent customer service, and supporting basic office administration.

Answer basic inquiries and provide assistance as needed

Distribute incoming mail and organize documents and records

Scan, file, and maintain office documentation

Order and track office supplies as needed

Maintain a clean, organized, and professional reception area

Support general administrative tasks to assist office operations

1+ years of experience in a receptionist, administrative support, customer service, hospitality, retail, or similar customer-facing role

Professional demeanor with a customer-focused attitude

Basic proficiency with Microsoft Office/Microsoft 365

Experience working in a front desk, office, hospitality, or corporate environment

Experience interacting with visitors, customers, vendors, and employees

Internship or administrative experience demonstrating strong communication and organizational skills

Recent graduates with relevant customer service or office experience are encouraged to apply

Fully onsite position in a professional office setting

Business casual work environment

Consistent daytime schedule, Monday through Friday

Low-volume reception area with occasional periods of increased visitor activity

Frequent interaction with employees, customers, vendors, and guests

Comprehensive onboarding and training provided

This is a Contract to Hire position based out of Carlsbad, CA.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Employee Assistance Program

Application Deadline This position is anticipated to close on Sep 30, 2026.

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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