Now Hiring Ea

Executive Administrator

Location: Clinton, MD, United States Job Type: Full-Time Department: This position is Remote. About ArchKey ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're electrifying the nation, energizing the future and bringing communities to life like never before. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future. Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. Responsible for providing direction and communication to large organizational groups and performing a variety of administrative, technical and office management assistance and support activities, in alignment with all Company policies, procedures, key objectives and regulations. This position is expected to consistently demonstrate initiative, flexibility, resourcefulness, good independent judgment and problem-solving in handling a wide array of important administrative functions, and requires an approach which is confident, welcoming, professional, organized, dependable, self-motivated, and thorough.

Demonstrate strong Administrative Skills.

Manages and oversees deadlines related to ongoing projects and open matters with the executive contracting team to keep the team organized, informed of work plans, and progressing toward goals. Provides problem-solving assistance as needed.

Supports managers in assigned project-based work by assisting in the development and documentation of RFIs, RFQs, RFPs, presentations, project equity programs, interview preparation and other key support initiatives.

Conducts research, compiles data, and prepares accurate and timely correspondence, documents and reports for consideration and presentation by the executive contracting team. Assists the team with various projects.

Enters, logs, files, organizes, and retrieves data as needed for various initiatives both manually and electronically. Maintains the project tracking database. Accurately and confidentially maintains system records and other sensitive employee and client data.

Assists in event planning with senior leadership and their teams. Reviews to help facilitate accurate documentation and accountability for action items

Coordinates travel arrangements outside the scope of the Company's travel agency and works closely with the travel agency on executive travel plans.

Develop effective work tools and processes to ensure immediate work area and other administrative functional areas are welcoming, professional, organized, thorough, accurate and serve the business and its customers, vendors, and visitors with high quality services.

Builds effective relationships with senior leadership, key business stakeholders and client/community leaders that reflect and support the Company's core values. Participates in appropriate trade and/or industry organizations to network with potential clients and gain knowledge of business development opportunities. Attends trade shows and other customer-related events as needed.

Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.

Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Associate degree or equivalent work experience in business administration or a related field.

Minimum 4-6 years of high-level administrative support experience.

Expertise in Microsoft Office software applications. Experience and training in directly managing people is preferred.

Extensive experience with a variety of technical tools and project management systems software. Project management experience and skills.

Excellent financial, analytical, and mathematical skills. Skills to read and interpret financial documents.

Strong telephone communication skills. Superior written communication skills, including high quality documentation and report preparation. Strong relationship-building skills.

Exceptional customer service, facilitation and conflict management skills.

Benefits At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. Legal & Fraud Disclaimer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. All official communication will come from an @archkey.com email address and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.