Sales Accounting Support Processor

Sales CoordinatorWoods Machinery is seeking a detail-oriented and organized Sales Coordinator to support our sales team and help ensure equipment transactions are completed accurately and on time. This role manages critical sales paperwork, coordinates customer financing, follows deals through to funding, and tracks manufacturer credits. It also supports intercompany transactions and month-end accounting activities.This person will work closely with sales, service, parts, accounting, customers, and finance partners to keep transactions moving and resolve issues promptly.Process and track equipment orders; prepare and maintain invoices, credit applications, finance and lease documents, titles, purchase orders, delivery paperwork, and other sales records.Liaise with customers and finance partners, submit accurate financing packages, follow up on outstanding requirements, and track transactions through funding.submit claims accurately and on time; Process and reconcile intercompany transactions and balance-sheet transfers between dealerships, investigating and resolving discrepancies.Sold-equipment preparation: Open and track work orders for sold equipment and coordinate with service to help ensure units are ready for delivery.Accounting support: Assist with reconciliations, journal entries, expense tracking, and month-end close activities.Work with sales, service, parts, and accounting to resolve issues and maintain accurate transaction and inventory records.Maintain accurate, organized electronic and physical files in accordance with company policies and applicable requirements.General support: Prepare reports, enter data, and assist with other administrative tasks that support dealership operations.BenefitsMonday through Friday work week, no weekendsHealth, dental, and vision insurancePaid time off, including earned sick leave, vacation, and holidays401(k) plan with company matchingCompany outings and monthly lunchDiscounts on products sold by Woods MachineryEmployee referral bonusRequirementsExperience: Minimum 3 years in a sales support or coordination role; experience in heavy equipment, automotive, or related industries is a plus. Skills: Excellent attention to detail, strong organizational and time-management skills, and proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe & DocuSign.Knowledge: Familiarity with sales documentation, invoicing, credit applications, and financing processes.Communication: Strong written and verbal communication skills, with a customer-service-oriented approach.Flexible Availability: Willingness to work overtime when business needs require it.About Us:Woods Machinery is a second-generation family owned business providing equipment sales, rentals, and product support since 1984. We are an industry leading company dedicated to providing exceptional products and support to our customers. We take pride in our commitment to quality, customer satisfaction, and collaborative team environment.