Front Desk Administrative Receptionist Position

Butler National Corporation is an aerospace-focused holding company that delivers engineering, aircraft modifications, electrical systems integration, commercial and defense electronics, and professional management services. Our businesses support commercial operators, defense partners, and original equipment manufacturers.

Our primary operations include Avcon Industries, BNC Tempe, and the professional services segment anchored by the Boot Hill Casino. Together, these businesses combine advanced engineering with reliable service delivery to support long-term growth.

The Administrative Assistant serves as the first point of contact for visitors and callers while providing administrative and basic accounting support to the organization. This position is responsible for maintaining a professional and welcoming front-office environment, coordinating routine office activities, and assisting with accounts payable, accounts receivable, invoicing, recordkeeping, and other financial administrative tasks.

The ideal candidate is dependable, organized, detail-oriented, and comfortable managing multiple priorities while handling business and financial information with professionalism and confidentiality.

Answer, screen, and route incoming telephone calls in a professional manner.

Monitor shared email accounts and distribute correspondence as appropriate.

Receive, sort, and distribute incoming mail, packages, and deliveries.

Prepare outgoing mail and coordinate courier or shipping services.

Maintain the reception area and other shared office spaces in a professional and orderly condition.

Prepare letters, reports, spreadsheets, forms, and other business documents.

Order and monitor office supplies and assist with vendor coordination.

Provide general administrative support to management and other departments as needed.

Assist with processing accounts payable and accounts receivable transactions.

Enter invoices, payments, receipts, and other financial information into the appropriate accounting system.

Prepare customer invoices and statements as directed.

Assist with payment follow-up and communicate with customers or vendors regarding routine account questions.

Prepare deposits and record incoming payments as assigned.

Assist with credit card and account reconciliations.

Maintain confidentiality of financial, employee, customer, and company information.

Communicate professionally with employees, customers, vendors, and visitors.

Assist with special projects and operational needs.

Follow established company policies, accounting procedures, and internal controls.

High school diploma or equivalent required.

Associate degree or coursework in accounting, business administration, or a related field preferred.

Previous experience in a receptionist, administrative, bookkeeping, or accounting support role preferred.

Basic understanding of accounts payable, accounts receivable, invoicing, and general accounting practices.

Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.

Experience with accounting or enterprise resource planning software preferred.

Ability to manage multiple priorities and meet deadlines with minimal supervision.

Professional demeanor and customer-service orientation.

Ability to handle confidential information with discretion.

Ability to operate standard office equipment, including a computer, telephone, printer, and scanner.

Ability to occasionally lift and carry office materials weighing up to 25 pounds.

This position is performed primarily in a professional office environment and requires regular interaction with employees, visitors, customers, and vendors.

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