Administrative professional - school

Job Description - Administrative Assistant 5 (2026-2027 School Year) (14415)

Job Title:
Administrative Assistant 5

Position Function:
Provides support for Administration by performing a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings.

Essential Performance Responsibilities:

Drafting letters, memos, and reports for Administration

Maintains databases, spreadsheets, letters/memos and presentations

Scheduling appointments and meetings

Assists in purchasing equipment and maintain inventory of current office equipment

Assists with difficult and varied administrative tasks

Additional Duties:
Assists with additional duties as assigned by Supervisor.

Equipment:
This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.

Travel:
Limited travel between schools and central offices may be required.

Physical and Mental Demands:

Work in standard office and school building environments

Additional demands upon request of Supervisor

Knowledge, Skills, and Abilities:

Ability to communicate effectively both verbally and written, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information

Intermediate computer competency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing

Ability to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretion

Excellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines

Ability to write with remarkable clarity and consistency

Ability to provide the highest level customer service

Displays eagerness and the ability to learn new methods, procedures, and techniques

Displays a significant degree of professionalism and confidentiality

Ability to plan and organize effectively to achieve greater results

Ability to conform to proper standards of professional dress and appearance

Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations:

Contact with personnel within the district and with customers and vendors

Will be working under the direct supervision of the department supervisor in order to complete day to day tasks

Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy

Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues

Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:

In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave

Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator

All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:

A High School education or GED

A minimum of six months experience are required for this position

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