Administrative Professional / Bookkeeping

Job Description
Job Description What We're Looking For
The ideal candidate is someone who is extremely organized, responsible, detail-oriented, adaptable, and comfortable taking ownership of projects.

You should be able to manage several projects simultaneously without needing constant supervision or reminders. Because this is a growing and evolving position, the successful candidate must also be comfortable adapting to changing priorities and taking on new responsibilities when needed.
Required Qualifications
Minimum of 3+ years of professional experience in administration, operations, logistics, bookkeeping, event coordination, executive assistance, or a related role.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Ability to manage multiple projects, priorities, and deadlines simultaneously.
Strong written and verbal communication skills.
Experience working with expenses, invoices, payments, receipts, and financial documentation.
Proficiency with Microsoft Excel and/or Google Sheets.
Ability to create and maintain spreadsheets, checklists, schedules, reports, and organized records.
Strong problem-solving and follow-through skills.
Ability to work independently and take ownership of assigned responsibilities.
Comfortable communicating professionally with vendors, venues, employees, and business partners.
Willingness to assist hands-on with trade show packing, preparation, and logistics.
Ability to work collaboratively across multiple departments.
Flexibility and willingness to take on additional responsibilities and special projects as business needs evolve.
Preferred Qualifications
Previous experience coordinating trade shows, conferences, corporate events, or similar events.
Experience with bookkeeping, expense tracking, or financial administration.
Experience coordinating freight, shipments, inventory, or event logistics.
Experience supporting senior management or business owners.
Experience working in a fast-paced small or growing business environment.