FULL-TIME ADMINISTRATIVE PROFESSIONAL

OUC - The Reliable One , an industry leader and the second largest municipal utility in Florida committed to serving the community and the environment, is presently seeking a Administrative Assistant III to join the Transmission division.
We are looking for a detail-driven, proactive professional to serve as a key partner to the Director of Transmission/Substation ConstructionandDirector of Operational Technology, providing essential administrative support within an evolving department and organization. The Administrative Assistant III will help keep operations running smoothly by coordinating information, ensuring accuracy within key business systems, and maintaining clear communication across internal stakeholders. In this role, you will be responsible for communicating clearly, managing multiple deadlines with confidence, and bringing strong attention to detail when navigating systems, processes, and workflows. The ideal candidate is detail-driven, highly organized, and comfortable adapting to shifting priorities in a dynamic environment. Someone who enjoys helping others and builds rapport easily will succeed here.
OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions.High school diploma or GED (Associate's degree from an accredited college or university preferred)
At least five (5) years of experience in a mid- to advanced-level administrative support role, with a focus supporting senior leadership and large-scale operational teams
Proficiency in Microsoft Office Suite and the ability to quickly learn and navigate multiple business systems (JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum)
Exceptional organizational skills, with the ability to manage multiple calendars, deadlines, and coordinate logistics for meetings and events
Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. Retirement benefits include a cash balance account with employer matching along with a health reimbursement account.
Paid vacation, holidays, and sick time
Educational and professional assistance programs; Access to workout facilities at each location
Paid conference and training opportunities
Hybrid work schedule
Salary Range: $27.308 - $34.135 per hour (Estimated $56,800.64 - $71,000.80 annually) commensurate with experience
Applicants must be legally authorized to work in the United States at the time of application. This organization does not offer or sponsor employment visas for internship or full-time positions.
Provide advanced administrative support accurately and independently to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees’ travel business expense request/report. Collaborate and back-up other administrative staff. Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines);
Backup administrative assistants and executive assistants when out of the office (i.e. payroll, office supplies, route incoming mail);
Compile, create, prepare, or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR requisitions);
Complete, process, review, and finalize payroll-related activities (i.e. time entry, correct errors, time balances, mileage, reimbursements, calculate out-of-class pay, and prepare for approval);
Maintain hard-copy and electronic office files (i.e. employee files, timesheets, business expense reports, employee change notices, procurement card envelopes);
Schedule meetings, manage contacts, and coordinate major department functions;
Generate and/or edit PowerPoint presentations;
Review budget information for multiple business units and follow up on required corrections;
Verify, prepare, and approve vendor invoices in Tungsten Network;
Order and maintain office supply inventory;
Generate and process requisitions for the purchase of department tools and materials. Provide support for purchasing activities involving RFPs, bid proposals, and contract renewals;
Enter FootPrints tickets for equipment, software, new hires, system access, and security access;
Provide training to administrative assistants and business unit staff on systems, processes, and procedures;
Administrative financial practices and procedures;
Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]);
Related industry, organizational, and departmental regulatory guidelines, best practices, and procedures;
Apply financial understanding when providing business solutions to the business unit;
Understand and apply governmental accounting practices in the maintenance of financial records;
Use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.).
High school diploma or GED
Minimum of five (5) years of experience in a mid- to advanced-level administrative role
This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. OUC–The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information, and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.