Buyer- Finance/Purchasing

Procurement Specialist I JobID: 18671

FINANCE SERVICES DEPARTMENT

POSITION PURPOSE This position will assist in the administration of the purchasing card (P-Card) program and accounts payable in accordance with District Policies.

ESSENTIAL FUNCTIONS Assist with the management and oversight of the district-wide P-Card Program to include developing policies and procedures, internal controls, training, card issuance and cancellations, purchase monitoring, communicating with card holders, and approving users and limits.

Assist in providing oversight and daily management by assisting stakeholders, recommend spending limits, and provide training to cardholders in fiscal responsibilities.

Make independent decisions to resolve daily issues with P-card Program to include disputes, lost/stolen, fraudulent transactions and other urgent and escalating issues.

Perform objective internal monitoring on P-Card transactions for compliance with district policies and procedures.

Document and report apparent cardholder violations in accordance with departmental and program guidelines. Assist with training program for P-Card for new users and refresher training.

Review, analyze and process accounts payable for the district, ensuring compliance with district, state and federal policies and guidelines.

Verify and validate account codes.

May assume additional responsibilities in the absence of the Procurement Specialist II.

Exhibit excellent customer service skills to both internal and external suppliers and customers.

ADDITIONAL DUTIES Performs other related tasks as assigned by the Principal, Superintendent or other district office administrator as designated by the Superintendent.

Minimum of one (1) year of experience in an accounting related field or as a P-card administrator, or similar related position in a K-12 public school setting or in another public government setting (i.e. Associate degree in accounting or related field. EXPERIENCE To perform this job successfully, an individual should have demonstrated a high level of skill and knowledge of financial database, spreadsheet, and word processing software applications.

Must become proficient in the use of software provided by a financial institution.

Working knowledge of other office equipment and machines, such as a copier, fax, calculator, etc. Basic knowledge purchase card program and local, state and federal policies.

Strong analytical skills to identify and interpret trends in data and areas of opportunity.

Ability to promote and follow Board of Education policies, District Policies, building and department procedures.

Ability to stay current with district policy, standards and training in the areas of data quality, data privacy, and cyber-security with respect to student and staff data, and related information systems.

Willingness to contribute to cultural diversity for educational enrichment.

Ability to promote excellent customer service including but not limited to: responding to requests in a timely manner

Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.

Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.

Follow all District policies, work procedures, and reasonable requests by the proper authorities.

As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. REPORTS TO Director of Procurement and Business Systems

I have reviewed the above position description and understand its contents.

I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.