EA Development

Executive AssistantJazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience.The Executive Assistant will provide calendar management, schedule prioritization, and strategic support for a team of 2+ people (SVP, VP, ED levels) that require interface and communication with other Senior/Executive Assistants and Leaders throughout the company. This is a hybrid role, requiring 2-3 days per week on-site in San Diego, CA.Essential Functions/Responsibilities:Highly effective communication skills and prioritization of tasks and activities to support multiple senior leaders; will require extensive check-ins and updates with each leader to ensure all work is being coordinatedAbility to work across multiple time zones to support team membersSchedule and organize individual and team department activities including meetings and large group events; includes off-site department meetings, POA meetings, and others that ariseMaintain and complete expense reports for leadersManage contracts, purchase orders and invoices for department vendorsCollaborate and support team to prepare materials for team meetings, board meetings, department updates etc.Work independently and within teams on special and ongoing projectsAdvanced proficiency in PowerPoint with a keen eye for visual layout, slide design, and the ability to draft, format, and finalize professional presentations under tight deadlines.Other duties as assigned and important to the team operationsManage and/or coordinate projects as assigned (e.g. employee engagement, large internal conferences, off-site meetings, etc.)Required Knowledge, Skills, and Abilities:5+ years of experience in Administrative or Executive support function requiredStrong project management skillsDemonstrated ability to multi-task and prioritize workStrong collaboration skillsHigh attention to detailKnowledgeable in driving process/quality improvement effortsExceptional organizational and communication skillsAbility to function independently and under pressureFamiliarity with Concur for travel and expense reportingHigh level of integrity and ability to appropriately manage sensitive, confidential informationAbility to learn quickly, flexibility, enthusiasm, and a proactive approach to departmental support.Strong interpersonal, time management, and organizational skillsFamiliar with virtual communications systems such as Zoom, Microsoft Teams, etc.Location: Hybrid (San Diego, CA)- Must live within a commutable distance of the San Diego office to support scheduled on-site days.Required/Preferred Education and Licenses:HS Diploma is requiredBachelor's Degree or equivalent in a relevant field is preferredJazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.FOR US BASED CANDIDATES ONLY Jazz Pharmaceuticals, Inc. is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive. For this role, the full and complete base pay range is: $77,600.00 - $116,400.00 Individual compensation paid within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, and other pertinent factors. The goal is to ensure fair and competitive compensation aligned with the candidate's expertise and contributions, within the established pay framework and our Total Compensation philosophy. Internal equity considerations will also influence individual base pay decisions. This range will be reviewed on a regular basis.