Front Desk Administrative Receptionist Position

Monday-Friday

Two years of general office or secretarial experience; OR an associate's degree or certificate in office occupations or office technology and one year of experience; OR a Bachelor's degree and one year of general office or secretarial experience; OR an equivalent combination of training and experience
Proficient with Microsoft Suite. Strong organizational, time management, and customer service skills.
Must demonstrate professionalism and maturity in interactions with organ donor families, medical staff, CLA staff, and general public. Ability to be discreet and maintain the security of patient or customer information.
Cascade Life Alliance (CLA) is the federally designated organ procurement organization serving Oregon, Southwest Washington, and Western Idaho with a mission to save, enhance, and heal lives through organ donation and transplantation. Diversity, Equity, Inclusion, and Belonging are priorities at CLA. We are committed to fostering a culture where our unique backgrounds strengthen our ability to fulfill our mission and serve our communities. Attracting and retaining a workforce that represents the diversity of our communities is foundational to creating this culture. The Administrative Assistant provides a wide range of administrative support to all the various departments within our organization and is vital role for the efficient flow of work between academic, professional, and technical staff.
This position is the primary front office staff and will perform general reception and front office duties, including; telephone coverage, management of CLA shared mailbox and RightFax correspondences, process incoming and outgoing mail, conference room scheduling, receiving deliveries; submitting maintenance/equipment repair requests, petty cash tracking, and back-up of duties of partner front office administrative assistant.
This position is assigned to the Cascade Life Alliance front desk Monday-Friday, 8:00am-4:30pm.

Key Responsibilities & Performance Standards

Responsible for general reception duties including greeting staff and visitors, triaging incoming phone calls, emails, and faxes, processing incoming and outgoing mail, conference room scheduling, receiving deliveries, submitting maintenance/equipment repair requests, and office supply ordering.
Assembly of chart materials and case boxes (Nanocool, blood, LIT)
Serves as backup support to administrative coordinators and other duties as needed.