Head of Programme Management

UVA Anesthesiology provides an environment where expertise and passions thrive, utilizing our extraordinary team of anesthesia physicians, trainees, nurses and staff to advance patient care within UVA Health. With excellence in physician leadership, research, education and innovations, we strive to improve perioperative outcomes, establish unparalleled practices in patient care, and advance the field of anesthesiology globally.

The ACGME Core Residency Program Coordinator is responsible for the operational, administrative, and accreditation support of the residency training program in compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements. This role serves as a key liaison between residents, faculty, institutional GME leadership, and external regulatory organizations, such as the American Board of Anesthesiology, to ensure the effective management, accreditation compliance, and continuous improvement of the residency program.

The coordinator ensures adherence to ACGME Common Program Requirements, specialty‑specific requirements, and institutional policies, while supporting the educational mission and maintaining accurate documentation, reporting, and program infrastructure.

Accreditation and Regulatory Compliance

Coordinate and maintain accreditation documentation, including ADS (Accreditation Data System) updates.

Prepare and support ACGME site visits, annual updates, self‑studies, and program evaluations.

Track and maintain resident case logs, duty hours, evaluations, and milestones.

Maintain confidential resident and program records in accordance with institutional and regulatory standards.

Coordinate daily administrative operations of the residency program.

Serve as primary administrative liaison between residents, faculty, program director, and institutional GME office.

Manage resident onboarding, orientation, and offboarding processes.

Maintain resident personnel files, training records, and credentialing documentation.

Coordinate resident schedules, rotations, call schedules, and leave tracking.

Monitor resident licensure, certifications, visa status (if applicable), and training verifications.

Coordinate residency recruitment activities, including ERAS application management.

Support program director and selection committee during recruitment and ranking processes.

Ensure compliance with NRMP match policies and timelines.

Manage resident and faculty evaluations using UVA's residency management system: Track resident progress, milestone reporting, and remediation documentation as needed.

Coordinate educational conferences, meetings, and academic events.

Schedule and prepare materials for program meetings, including CCC, PEC, faculty meetings, and resident meetings.

Communicate policies, deadlines, and program updates to residents and faculty.

Data Management and Reporting

Maintain databases and residency management systems.

Prepare reports for ACGME, institutional leadership, and program director.

Assist with surveys such as the ACGME Resident and Faculty Surveys.

Financial and Administrative Support

Process reimbursements, educational funds, and program expenses.

Coordinate travel and conference logistics for residents and faculty.

Bachelor's degree required.

Experience with residency management systems (e.g., TAGME certification (Training Administrators of Graduate Medical Education) or willingness to obtain certification.

Excellent organizational and project management skills.

Strong attention to detail and ability to manage multiple priorities.

Proficiency in Microsoft Office Suite and database management.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is based in Charlottesville, VA, and is eligible for a hybrid schedule after probationary period in accordance with UVA's remote work guidelines.

Office‑based environment within academic medical center.

Occasional evening or extended hours during recruitment season or accreditation activities.

Frequent set‑up/clean‑up of conferences, food, meetings.

Substantial walking between hospital and academic offices.

Minimal travel may be required for professional development.

About UVA and the Community

Application Timeline

Application review will begin after March 3, 2026.

This position will not consider candidates who require immigration sponsorship now or in the future.

Please apply online, by searching for requisition number R0080919.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Complete an application with the following documents:

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

For questions about the application process, please contact Jon Freeman, View email address on click.appcast.io University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.