Legal, Bookkeeping, Paralegal

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

Classification Title Legal Assistant

CURRENT HOURS AND STARTING TIME Full-time (37.5 hours per week) position. General Summary Under direction, provides secretarial and administrative support of a highly independent and confidential nature. Essential Functions & Responsibilities Prepares and manages confidential and sensitive documents, correspondence and memorandums.

Manages all aspects of court filings (preparation, proofreading, finalizing and e-filing documents, to various courts and jurisdictions).

Acts independently as liaison with County departmental representatives and points of contact for the location, retrieval, and production of departmental documents, records, recordings, and electronic data collections.

Reviews, maintains, and organizes litigation case files and related document collections in a manner consistent with each attorney’s individual preferences.

Manages the office clerical functions (phones, messages, emails, etc.).

Administers payroll entry, maintenance and accumulation of time-off tracking.

Maintains monthly expense reports, mileage, travel requests and out of pocket expense reimbursement.

Receives and processes all incoming invoices for litigation files, books and subscriptions.

Maintains and orders office supplies.

Monitors the department budget, processes reimbursement check requests, tracks outside attorney expenses and fees or disbursements paid out.

Liaisons with the Macomb County’s Information Technology Department for service requests, computer and office equipment repair/replacement, software updates and installations.

Administers, manages and trains department staff on the legal file management system software for the department.

Qualifications Required Education and Experience Associate’s degree from an accredited college or university or sixty (60) credit hours of relevant college-level course work in Business, Legal Secretary Administration, English, Communications, or similar coursework

One (1) year of related work experience, such as a legal assistant, legal secretary or related office support role

Required Licenses Or Certifications Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

Knowledge Of Competencies for Successful Performance of Job Duties Legal terminology and court procedures

Principles and practices of basic bookkeeping

Modern office procedures, methods and computer equipment

Legal office operation

Policies and commitments of maintaining confidential information

Principles of governmental budget and financial management

Computer technologies, software operation and troubleshooting processes

County government policies and procedures for Board of Commissioner’s resolutions, approval and implementation

The status and progress of litigation cases and all related component activities

Communicating with diplomacy and tact with a wide range of individuals throughout the community

Managing inter departmental operations (payroll, accounts payable/receivable actions, etc.)

Managing and processing the receipt of litigation related files and paperwork, fees and disbursements

Maintaining working relationships with Elected Officials and other County departments necessary for service (IT, Finance, HR, Facilities and Operations, Purchasing)

Assist in preparation of legal pleadings

Establish and maintain effective working relationships with Elected Officials, Executive Staff, Department Heads, employees, community leaders and the general public

Understand and consistently employ appropriate legal terminology, proper grammar, spelling, sentence and paragraph construction, syntax, vocabulary, and the ability to recognize and exercise the initiative to independently correct attorney writing errors

Work with multiple types of computer software for the operation of the office

Learn new software operations quickly

Effectively speak, write and understand the English language

Effectively speak, write and understand a language other than English is preferred

Accurately organize and maintain paper documents and electronic files

Office or similar indoor environment: Outdoor environment: Construction site: Moving mechanical parts: Toxic or caustic chemicals, substances, or waste: Climbing up or down stairs, ladders, scaffolding and platforms: keyboard operating, writing): Sitting in a seated position during the task performance: Walking considerable distances in the facility on multiple surfaces: Running considerable distances in the facility on multiple surfaces: 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The UAW Local 889 (Probate Court/Corporation Counsel) bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.

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