Receptionist-Administrative Position- Full Time

Job Title: Operations AssistantJob Description
The Operations Assistant is responsible for providing coverage at the lobby and reception area, performing various administrative duties, and offering support and coordination for office management and staff tasks.

Manage and transfer all incoming calls.

Prepare outgoing mail and overnight deliveries.

Maintain the cleanliness of conference rooms, the lobby, and the kitchen.

Work with the property management company to report building maintenance and repair issues.

Maintain contact lists for the office.

Order office supplies and maintain sufficient stock.

Assist operations or other departments as needed, including reporting, data entry, deposits, and administrative support.

Proven computer proficiency, especially with Microsoft Office Suite (Outlook, Word, Excel, etc.).

Detail-oriented, with the ability to take detailed notes in CRM.

Comfortable handling multiple tasks, including administrative duties and answering phones.

Experience in data entry, receiving documents via email and fax, and digitally filing them.

Strong administrative support skills, including filing.

Excellent oral and written English communication skills.

Superior customer service and problem-solving skills.

At least 1-2 years of experience in a receptionist or customer service role in an office environment.

Proficiency with computer systems, including Microsoft Office and automated agency management systems.

Spanish language skills are a plus.

The position is based in a professional office environment. The work schedule is Monday through Friday, 8:00 AM to 5:00 PM, with a full-time commitment of 37.5 hours per week. The dress code is business professional/casual, with more casual attire allowed on Fridays. The office hosts 30-40 employees, with occasional visitors.

This is a Contract to Hire position based out of Plantation, FL.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Employee Assistance Program

Application Deadline
Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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