Temp EA

Executive Assistant
Position: Executive Assistant

Location: Cincinnati, OH

Job ID: 1403

Position Summary
This is a full-time Executive Assistant position, which supports the CEO and COO of the Jewish Federation of Cincinnati. The CEO and COO work hand in hand and this position will be working closely with both people. This position reports to the CEO. This position requires high level management and interpersonal skills to support the executive function of the Jewish Federation of Cincinnati. This position will help navigate the CEO’s professional relationships, including complex management and communications. This position also supports various departmental database needs including Executive and Operations Department.

Responsibilities

Project Management: Provide support, coordination, execution and completion of specific projects. May manage the project or event budgets. Manage the day-to-day operational aspects of a project.

Answer phone calls and direct calls to appropriate parties or take messages and manage as appropriate

Assist in managing information of hundreds of donors and volunteers, while working as part of a team and interacting with the entire staff of the Jewish Federation

Heavy usage with using Microsoft Dynamics Database (Orbit)

Maintain accurate records and responsible for inputting data into unique Jewish Federation database (Orbit)

Responsible for preparing monthly expenses reports and managing on-line credit card expenses for CEO and COO.

Supports Board and Executive Committee management along with executive communications.

Responsible for preparing for meetings including agendas, minutes and other material development, preparation, compilation, copying and distribution, as well as room, food and beverage orders and set up.

Responsible for assisting with a variety of department meetings as required including scheduling of meeting rooms, set-up, agendas, minutes, attendance, refreshments and food, and other related tasks

Scheduling meetings with volunteers and professionals

Assist in scheduling staff events, meetings, retreats as needed including day of logistics

Troubleshoot, maintain, and arrange for service of copiers, and other office equipment

Responsible for various correspondence and formatting reports

File and retrieve documents, records and reports.

Open, sort and distribute incoming correspondence, including faxes and email

Make travel arrangements for CEO, COO and additional executives as needed.

Type reports, memos, letters and other materials and documents using Word, PowerPoint and Excel relevant computer software

Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.

Other duties as assigned.

Qualifications

Bachelors degree preferred

Experienced administrator with strong office and project management skills

Strong computer skills which include Microsoft Office (Word, Access, Excel, PowerPoint, and Outlook)

Strong oral, written, communication, editing and skills

Experience using databases or CRMs is preferred (Microsoft Dynamics)

Professional and pleasant disposition

Critical thinking and problem solving are essential

Confidentiality is essential

Ability to take initiative and ownership of assigned projects and duties

Ability to multitask effectively, prioritize project responsibilities, and meet deadlines

Ability to handle a fast-paced environment and high level of stressful situations occasionally

Consistent attention to detail and strong organizational skills

Outstanding customer service and communication skills

Experience organizing and supporting events, including but not limited to handling of all logistics

This job requires professionalism, a team player, a positive attitude and a proven ability to work with passion, excitement, and enthusiasm. A willingness to occasionally work overtime and help facilitate some evening meetings

Background in project management preferred

This position requires working in office 5 days a week.

Benefits

Robust Medical, Dental, and Vision insurance with employee health and wellness plan

Talent Management & Professional Development programs and learning opportunities

Competitive 401(k) program with company match and additional contribution opportunities

Complimentary single membership to the Mayerson JCC Fitness Center + Discounts to the onsite Café and Spa

F.S.A, Employer Matched H.S.A, life insurance, Voluntary Short-Term/Long-Term Disability Insurance, 529 College Savings Plan, Legal Shield plan

Incredible Paid Time Off: 15 days vacation, 12 days of sick, and up to 10+ paid Jewish Holidays per year (in addition to federal holidays)

Fun, collaborative, business-casual work environment

This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the above position.

Pay Range: $35.89 - $41.00 per hour

#J-18808-Ljbffr Jewish Federation of Cincinnati