Temporary Administrative/Professional Positions

Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

We are seeking a highly skilled, proactive, and professional Administrative Assistant to serve as a trusted partner to senior leaders and their leadership team within the Enterprise organization. This role goes beyond traditional administrative support and offers the opportunity to work closely with executive leadership, support strategic business priorities, and contribute to the success of a high-performing organization.

The successful candidate will play a critical role in ensuring the smooth operation of leadership activities through expert management of complex schedules, meetings and events, travel coordination, expense management, and business initiatives. This individual will serve as a key point of coordination across leaders, teams, and stakeholders, helping drive efficiency, alignment, and operational effectiveness.

They are known for exercising sound judgment, handling sensitive and confidential information with discretion, building trusted relationships, and consistently delivering exceptional service. This role requires a highly effective administrative professional who enables leaders to focus on strategic priorities while ensuring seamless execution behind the scenes.

Executive & Administrative Support

Provide high-level administrative support to senior leaders and their leadership team.

Manage and safeguard highly sensitive and confidential information, exercising exceptional judgment and discretion while supporting executive decision-making, organizational planning, personnel matters, and business operations.

Coordinate and manage meeting logistics, including invitations, agendas, presentations, meeting materials, room reservations, catering, and technology requirements.

Coordinate complex domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries, ensuring a high level of accuracy, seamless execution, and proactive resolution of scheduling or travel-related issues.

Serve as a key point of contact for internal and external stakeholders.

Support leadership meetings, business reviews, operating routines, and business planning activities.

Prepare and distribute presentations, reports, organizational materials, and executive communications.

Partner effectively with leaders, business partners, and administrative professionals across the organization to drive coordination and business effectiveness.

Manage end-to-end event logistics, including facilities, catering, attendee communications, technology support, and meeting materials.

Provide on-site or virtual support before, during, and after meetings and events as needed.

Project & Operational Support

Coordinate administrative and operational aspects of key business initiatives and special projects.

Track project timelines, deliverables, and action items to support successful execution.

Identify opportunities to improve administrative processes and enhance operational effectiveness.

Leverage Microsoft 365 applications, AI-enabled tools, collaboration platforms, and emerging technologies to improve productivity, streamline workflows, and enhance operational efficiency.

High school diploma or equivalent required

Proven experience in administrative, executive support, or related professional roles

Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other business productivity tools.

Exceptional organizational, planning, and time management skills.

Demonstrated attention to detail and commitment to delivering high-quality work.

Experience coordinating executive travel, calendar management, meeting planning, and expense reporting.

Associate's or Bachelor's degree preferred.

Experience supporting executive-level leaders and leadership teams.

Experience preparing executive presentations, communications, and business materials.

Demonstrated project coordination and process improvement experience.

Experience supporting leaders within a large corporate or financial services environment.

Proven experience exercising sound judgment and managing highly sensitive and confidential information with discretion, integrity, and professionalism.

Exceptional organizational and planning capabilities.

Excellent relationship-building and collaboration skills.

Demonstrated customer service orientation and commitment to excellence.

Proven experience managing multiple priorities while consistently delivering high-quality results.

While standard business hours are expected, occasional schedule flexibility may be required, including arriving early, staying later than normal business hours, or adjusting work schedules to support executive meetings, leadership events, travel coordination, business reviews, and other critical business priorities. The successful candidate will maintain a regular in-office presence to support senior leaders, leadership team activities, business meetings, and collaboration across key stakeholder groups.

Bank location three (3) or more days per week.

Bank, administrative professionals play an important role in helping leaders, teams, and businesses succeed. This is an opportunity to be more than an administrative professional. It is an opportunity to become a trusted business partner whose contributions help drive organizational success.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Healthcare (medical, dental, vision)

Basic term and optional term life insurance

Short-term and long-term disability

Pregnancy disability and parental leave

401(k) and employer-funded retirement plan

Up to 11 paid holiday opportunities

Adoption assistance

We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.Citizenship and Immigration Services. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.