Receptionist-Administrative Position- Full Time

As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: Read further to learn how you could help make great things possible not only in your community, but around the world.

We are seeking a Receptionist / Administrative Assistant to serve as the primary receptionist for HDR's Des Moines, IA office and provide administrative support for the Nebraska/Iowa Area. This full-time, in-office position is responsible for creating a professional and welcoming experience for employees, clients, and visitors while supporting office operations, meeting coordination, employee communications, and administrative activities for leadership and business groups. The ideal candidate is organized, proactive, detail-oriented, and able to successfully manage multiple priorities in a dynamic office environment while delivering exceptional customer service and support.

In the role of Receptionist/ Administrative Assistant, we'll count on you to:

Answer and direct phone calls, deliver messages, greet employees and visitors, and distribute incoming mail

Maintain conference rooms and reception area, including meeting room preparations and technical set up

Assist with coordination and organization of large in-house or client meetings

Process business card orders for staff

Coordinate with property management as needed (i.e., vending, coffee machines, plants, etc.)

Assist Area Manager, Area Administrative Manager, and Human Resources Manager with executive administrative support, preparation of operating plans, employee onboarding support, and other reports as requested

Coordinate and develop departmental administrative policies and procedures

Produce communication through email, SharePoint, presentations, and other documents

Complete word processing and formatting for letters, memos, reports, labels, and other documents as requested

Provide administrative support to all business groups as needed, including administrative project work with printing, mailing, and data entry

Assist and coordinate with other administrative staff to complete required support activities

Must be available during core business hours, Monday through Friday

Preference given to local candidates

High School diploma or equivalent

Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills

Ability to handle confidential information

Proficiency with MS Office including Word and Outlook

This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Administrative

Schedule: Full-time

At HDR, we are committed to the principles of employment equity.