Seasonal Administrative Support Positions

Administrative Assistant
URA-AFT Administrative
Academic Programs
The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.
In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant. This position serves the Office of Academic Programs by providing support for all retention, student support efforts, special programs and campus engagement initiatives in the Office of Academic Programs. The position supports the Assistant Dean of Retention in organizing all record keeping, processing, and communication with students regarding academic standing, withdrawal/Leave of Absence, and reenrollment issues (warning, probation, good dismissal, reenrollment, good standing) and answers all front-line inquiries for students with concerns about academic standing. This position also provides important administrative support for special programs, particularly the SEBS Guided Gap program and other campus engagement activities, including support for activities such as the View email address on click.appcast.io program.
Provides administrative support for all aspects of retention, scholastic standing, and reenrollment issues including meticulous record keeping for scholastic standing as well as communication to students regarding scholastic standing requirements, withdrawal, and reenrollment.
Assists the Assistant Dean for Retention in all retention efforts and planning including programmatic and advising initiatives, tracking, and responding to student inquiries.
Provides administrative support for SEBS and OAP special programs and populations, particularly the SEBS Guided Gap program including responding to students, parents and other stakeholders.
Assists in preparing materials and pathways to assist in connecting them to the school and university, facilitating their plans for their gap semester, and their spring registration and onboarding.
Handles administrative functions for the View email address on click.appcast.io program in the Suitable App for student engagement and retention efforts.
Provides administrative and logistical support to SEBS students, faculty, staff and outside stakeholders: registration and scheduling, admissions and recruitment (first-year, transfers, guided gap students), and processing of academic forms and transfer credits (i.e. withdrawals, change of major/class, senior worksheets, etc.).
Provides administrative support and front-line response to all student inquiries about SEBS and Office of Academic Programs policies and procedures.
Provides appropriate referrals to SEBS departmental and University-wide offices, and ensures quality customer service interactions.
Represents the department at university-wide and school-specific events.
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Life insurance coverage
Full Time
Daily Work Shift
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.
Union Description
URA-AFT Administrative
PeopleSoft
Seniority Unit
Position Pension Eligibility
Minimum Education and Experience
~ Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of college academic and student affairs, office administration, work organization, coordination, and data management.

Experience working with standard electronic communication/programs - Microsoft Word, Excel, Outlook, PowerPoint, and Adobe.
Excellent communication and organization skills (face-to-face, web-based, and phone customer service).
Two or more years relevant experience in an administrative function.
Experience with Rutgers systems including IMS, My Major, Degree Navigator, RU Transfer, Image Now and Perceptive Content systems.
Equipment Utilized
~ Rutgers University-New Brunswick
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For additional information please see the Non-Discrimination Statement at the following web address: