Head of Procurement (Virtual Position)

Procurement Manager

ai is a fully remote, AI-native company that created the Autonomous Fundraising category in 2024, when it researched, developed, and deployed the world's first Autonomous AI to address the labor shortage and capacity gap in nonprofit fundraising. Fundraising teams have a finite capacity to reach donors with one-to-one communication, on average leaving 97% of donors to their organization receiving only marketing communications. A labor shortage compounds the problem: even when organizations want to hire more fundraisers, they often can't find them. ai's Virtual Engagement Officers (VEOs) close the labor shortage gap with each VEO independently managing a portfolio of up to 1,000 donors, delivering personalized outreach through text, email, video, and robotically handwritten notes year-round. they manage donor portfolios independently, freeing human fundraisers to focus their time on the highest-value relationships while also closing transformational revenue for these organizations.

VEOs have already generated over $20M in fundraising revenue to date, including individual gifts as large as $100,000, at an opt-out rate of just 0.07%. More than 250 VEOs are now deployed across higher education, healthcare, and nonprofit organizations in the U.S. and Canada, including UNICEF USA, Bucknell University, Wake Forest University, and William & Mary.

He previously founded, scaled, and sold Gravyty, the first company to develop and sell AI-first solutions to nonprofit organizations.

We crossed 200 clients and closed our strongest sales quarter on record — and the paperwork hasn't kept up. Every deal we close requires a contract, and every client we keep requires a renewal. Right now that work sits with our VP of Sales, and that's not sustainable. We're hiring a Procurement Manager to personally own the entire post-verbal-commit process for every new logo, upsell, and renewal: redlining, negotiating, chasing down whatever internal information is needed, and getting the contract signed and filed. You'll report directly to our VP of Sales and sit in the middle of Sales, Customer Success, and whichever department holds the answer you need on a given day.

We are not looking for someone to design a process, select new software, or build a function. We're looking for someone who can run a high volume of contract threads at once, know our paper cold, hold their own with a procurement counterpart at a university or hospital system, and get deals over the line — fast, and without dropping anything.

Contracts & Deal Execution Personally redline and negotiate every new contract from verbal commit to signed MSA — working from our standard terms, knowing when to hold firm and when to concede Own all supporting deal paperwork: Service Orders, DPAs, BAAs (healthcare clients), and any addenda Serve as the day-to-day point of contact for prospect legal and procurement counterparts — handle the back-and-forth directly, not through an intermediary Track down whatever information a deal needs from wherever it lives in the company — Sales, CS, Finance, leadership — and get it fast enough that the deal doesn't stall Keep deal records clean and current in HubSpot Flag real contract risk or non-standard terms to the VP of Sales before committing — otherwise, keep moving without waiting for sign-off on routine items

Renewals Own the full renewal paperwork cycle across 200+ clients and growing — new logos, upsells, and renewals all run through you Coordinate directly with Customer Success on timing, pricing, and term changes Track the renewal calendar yourself and make sure nothing slips past its deadline Ensure every fully executed agreement is filed and reflected accurately in HubSpot Pace & Availability Deal volume is uneven — some weeks are quiet, some weeks have a dozen contracts moving at once. You flex with it, including working long hours when a close or renewal deadline requires it You are judged on throughput and accuracy, not on process design

Required 3+ years personally negotiating and redlining contracts as an individual contributor — procurement, paralegal, contracts administration, or higher-ed/nonprofit contracting background is a strong fit; SaaS deal-desk experience is fine but not required Direct, hands-on experience going back-and-forth with an external counterpart (procurement, legal, or purchasing) on real contracts — not just routing paperwork for internal approval Comfortable holding your ground in a negotiation while keeping the relationship intact Highly organized: you can run 10–20 active contract threads at once without letting anything slip, with no system-building required to do it Fast and resourceful — you know how to find an answer inside a company by asking the right person, not by building a process to surface it HubSpot proficiency (or equivalent CRM — we use HubSpot and you'll live in it) Strong written communication — you'll be emailing procurement directors at universities and hospital systems directly Nice to Have Experience with higher education, nonprofit, or healthcare procurement — their processes are different and familiarity helps Exposure to HIPAA contracting (BAAs) and nonprofit/grant-funded purchasing cycles Experience in a fast-moving, high-growth company where you had to move quickly with limited support

You won't be evaluating tools, designing a deal-desk function, or building playbooks and frameworks — those don't exist here on purpose, and building them is not the job. You also won't be doing pipeline reporting, forecasting, or comp modeling. This is a doer's job: an AE gets a verbal yes, hands you the deal, and you take it from there — redlines, procurement calls, chasing internal information, signature — every single day, at volume, fast.