Head of Project Management

We are seeking a detail-oriented and proactive Project Manager to support and lead small to medium projects and sub-projects from proposals through closeout. This role is responsible for coordinating scope, schedule, budget, invoicing, deliverables, and client communication while working closely with Senior Project Managers, internal execution teams, consultants, and clients.

Identify all required Prism and consultant scopes through field walks, RFP review, and client coordination

Independently define scope for small, medium, and large sub-projects and lead projects

Prepare detailed cost estimates for projects of varying size and complexity

Identify scope gaps, risks, and additional service opportunities

Prepare proposal write-ups including scope, deliverables, services, assumptions, and exclusions for small and medium projects; assist on larger or lead projects as assigned

Support contract execution, funding setup, and project initiation activities

Identify potential scope gaps or additional service opportunities during proposal and execution phases

Coordinate internal and external project kick-off meetings

Establish project folders, BIM360 setup, SmartSheet, QA/QC tracking, and required documentation

Ensure project information (schedule, milestones, forecast, team, contacts) is updated prior to kickoff

Coordinate with drafting and document control teams to obtain required background files

Develop and maintain project schedules based on scope, deliverables, and stakeholder availability

Coordinate project funding updates based on executed contracts

Establish and maintain project invoice schedules aligned with project milestones

Track AR due dates and support timely collections

Maintain accurate project cost forecasting and support corrective actions to minimize profit loss

Save and organize all project financial documentation

Serve as a primary point of contact for internal teams, consultants, and clients

Lead or support internal workgroup meetings to review project status and deliverables

Facilitate meetings to resolve schedule, cost, or performance escalations

Communicate project updates clearly and consistently to all stakeholders

Coordinate QA/QC reviews to confirm deliverables meet scope and quality requirements

Verify completeness of project deliverables prior to submission

Issue deliverables to client document control systems, including transmittals and supporting files

Review project performance metrics regularly

Document known project impacts and risks

Coordinate with supervisors to address performance or cost concerns

Identify opportunities for process improvement and additional client services

Bachelor’s degree in Engineering, Architecture, Construction Management, or related field (or equivalent experience)

1- 3 years of project management or project coordination experience (level dependent)

Experience managing schedules, budgets, consultants, and deliverables

Proficiency with project management tools (SmartSheet, BIM360, MS Project, or similar preferred)

Ability to manage multiple projects and priorities simultaneously