Senior HR Generalist, Employee Relations and Recruitment

ZAI) is seeking a seasoned Senior Human Resources Generalist to support our dynamic human resources team. This is a hybrid role (typically requiring 2-4 days on site per month at our Fairfax, VA corporate office).

Human Resources Generalist, you will use your broad knowledge of human resources to serve as an administrator for several critical human resources functions, including compensation, employee relations, benefits, performance management, employee records, onboarding, training, leave and attendance tracking, and HR policies and procedures. You will provide internal support and partnership with the Vice President of HR, senior HR team and third-party vendors to deliver required human resources to our 450+ company-wide employees, ensuring compliance with local, state, and federal regulations for HR policies and processes. Coordinate with HR support staff to process and maintain employment, attendance and other records.

FMLA, STD, Bereavement, Jury Duty, Leave of Absence, Vacation, and Sick, ensuring successful integration with other HR functions such as payroll and benefits, ensuring compliance with legal requirements, addressing eligibility criteria, accrual rates, request procedures, employee communications, documentation requirements and any issues related to employee leaves of absence to correctly implement the rules of the programs.

Compile data from personnel records and prepare appropriate communications including:

Respond to unemployment claims promptly, providing accurate and detailed information regarding the employee’s termination reason to the state unemployment office within the designated time limit, supporting disputes or appeals.

Download monthly employee rosters from Cognos database and upload them to SharePoint, ensuring managers and supervisors have timely access to accurate workforce data.

Fidelity 401(k) Plan Administration – Participant Data Management:

Submit contribution files to payrolls including employee deferrals, loan repayments, employer match, and Service Contract Act.

Regularly review and fix data errors associated with contribution file entries.

Ensure Fidelity records are appropriately documented upon hire, separation and when employees experience salary adjustments.

Collaborate closely with Vice President of HR and other HR team members to assist with department projects and initiatives as needed.

Assist in talent acquisition and recruitment processes by supporting candidate screening, sourcing, background checks, interviews, and employee onboarding as appropriate.

Perform QA reviews across the HR team and regularly monitor HR Generalist II work-related tasks.

Coordinate with payroll on all applicable payroll changes associated with hires, terminations, benefits premium adjustments, etc.

Monitor new employees’ benefit enrollments and forward enrollment data to appropriate HR representative. Administer company compliance trainings, including monitoring and tracking employee training programs to ensure the company adheres to all relevant legal and regulatory requirements, maintaining training and generating reports on compliance status to management as requested.

Review and provide supportive and constructive feedback to managers on employee annual performance reviews and Personnel Feedback Forms (PFFs) to ensure manager feedback is specific, fair, actionable, balanced and clearly aligned with the employee’s role and responsibilities.

Investigate and resolve informal employee complaints through mediation.

Serve as administrator for ZAI’s help desk (Fresh Works) to ensure employee interactions regarding onboarding, benefits, PTO, company holidays, leave, etc. This position requires a Bachelor’s Degree and equivalent experience, plus a minimum of 4 years of progressive human resources experience.

SHRM certification accepted as an equivalency marker for a maximum of 2 years of direct experience and knowledge of foundational HR practices.

The successful incumbent will rely on his or her demonstrated HR experience and judgment to plan and deliver maximum value to the company.

Knowledge of general human resources policies and procedures.

Knowledge and understanding of the Service Contract Act is preferred.

Experience with HRIS Deltek Costpoint preferred.

Ability to work independently on a broad range of HR-related projects and make decisions while following company procedures.

Ability to define HR guidelines and policies to represent both the employee and the company.

Effective communication skills with an ability to facilitate discussions with managers and employees to address sensitive topics, concerns, conflicts, benefits, performance feedback sessions, company policies and answer questions.

Outstanding knowledge of MS Office, Microsoft Excel, Word, Outlook and Internet Explorer are necessary.

Experience with recruitment and staffing logistics, including sourcing candidates, screening resumes, and conducting interviews.

Experience with Taleo Applicant Tracking System is a plus.

Ability to conduct market surveys (Comp Analyst) preferred to support business development activities.

Experience and knowledge of employee relations procedures to manage employee related complaints and seek solutions to resolve workplace conflicts; review and provide feedback to managers or supervisors on employee performance evaluations.

Flexible (pre‑tax) Benefits Plan

In compliance with Federal and State Equal Opportunity Laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran’s status or any other legally protected status.

#