Registrar, Full Time Evening

The Quad Preparatory School
Registrar
Classification: Full Time, Exempt
Reports to: Senior Manager, Technology Projects & Systems
Through the collective, collaborative, and empathic work of our teachers, clinicians, and administrative staff, we are empowering our students to engage with the exciting and wonderful diversity of this world.

The Quad Preparatory School actively seeks to advance diversity through its programs and hiring.
COMMUNITY: We are committed to building a joyful and inclusive culture where everybody is celebrated for who they are.
Health: Medical, Dental, Vision
Retirement Plan contribution
Disability Insurance
Our goal is to help you live the life you want—both inside and outside of school.
EXTRAS You can build a private practice or tutor onsite during after school hours at low-cost reduced rates, available only to our Quad Prep staff.
Creative and excited about reaching each and every learner in new ways
Excited to help create new, evidence-based best practices in this rapidly evolving field
Have a high level of ownership for personal and team results
Can purposefully develop skills to find success in your work and our learning community
Project an unflappable, firm, and kind presence
Help the organization grow and improve by developing and sharing new ideas and approaches
Flexible : At Quad Prep, we never give up on each other and are driven by the ethos of “not if, but how.” Excited by growth, change, and innovation
The Registrar is responsible for maintaining the accuracy, integrity, and confidentiality of all student academic records, including transcripts, grades, attendance, enrollment, and course scheduling data. This role serves as the school’s primary point of accountability for compliance with NYS/NYC recordkeeping and reporting requirements and works closely with Admissions, Academic Leadership, College Counseling, Clinical Leadership, and the Business Office to ensure student information flows accurately throughout the student lifecycle—from admission through enrollment, matriculation, transfer, and graduation.
The Registrar manages and maintains student records within Veracross, oversees report cards and transcripts, verifies graduation requirements, coordinates enrollment documentation, and responds to records requests from families, colleges, attorneys, and outside institutions. Success in this role requires exceptional attention to detail, sound judgment when handling confidential information, strong organizational and communication skills, and the ability to work independently while collaborating effectively across departments.
Enrollment & Admissions Administration
Manage the enrollment process from contract creation through student matriculation.
Update enrollment contract language and coordinate contract approval workflows.
Draft and distribute enrollment communications, reminders, and status updates to prospective and newly enrolled families.
Student Records & Registrar Administration
Maintain complete, accurate, and confidential student records in accordance with school policies and applicable regulations.
Language waivers
Health and immunization records
Other supporting academic documentation
Manage student demographic information, household structures, contact information, emergency contacts, profile photographs, and authorized pickup contacts.
Verify and securely maintain required identity documentation for newly enrolled families and authorized pickup contacts in accordance with school policy.
Manage student assessment identifiers, including NWEA and other required testing systems.
Verify student academic records and graduation requirements.
Maintain student course registration and scheduling data within Veracross.
Ensure attendance, enrollment, and student records comply with applicable NYS/NYC regulations, school policies, and record-retention requirements.
Support required state and school reporting related to student enrollment and records.
Family, Legal & External Records Requests
Serve as the primary point of contact for student records requests from families, schools, colleges, agencies, attorneys, and authorized third parties.
Prepare and process official transcripts, student records, and supporting documentation in accordance with school policy and privacy requirements.
Ensure confidentiality and compliance with all applicable student privacy laws and school policies when managing records and communications.
Administrative & Cross-Departmental Support
Draft, edit, and distribute communications related to enrollment, student records, attendance, and compliance initiatives.
Collaborate with Admissions, the Business Office, Academic Leadership, Student Support Services, Learning Outcomes, Staff Development, Division Leadership, and other departments on cross-functional projects.
Support school-wide initiatives involving student information systems, data collection, reporting, process improvement, and operational projects.
Perform other duties as assigned in support of school operations and strategic initiatives.
Bachelor’s degree required.
Exceptional customer service skills with the ability to work effectively with leadership, parents, faculty, and staff.
Strong organizational skills and attention to detail in maintaining student records and data.
Substantial experience with Veracross, another Student Information System, or a similar large dataset database
Proficiency with Google Workspace, including Google Drive.
Prior experience in education administration

At Quad Prep full-time (or over 30 hours per week) employees will have access to a full range of benefits, including group medical, dental, and vision coverage; Health Savings Account (HSA), Flexible Spending Account (FSA), pre-tax transit, and dependent care (DC FSA) accounts; a 401K plan with a school match, and student loan repayment contributions (after one year of employment); School is located on two campuses approximately two blocks away with the administrative office in a third location between the two campuses. Typing is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a full-time exempt position in an educational facility that is open eight hours a day, 12 months a year. Occasional evening or weekend hours may be needed during busy periods. In general, though, hours are Monday-Friday 8am - 4pm.
Note that currently, all employees are requested to be fully vaccinated and boosted for COVID-19. In the event of an outbreak of COVID-19 or any other communicable or infectious disease, or any public-health condition designated by the New York State Commissioner of Health, that in the School's sole discretion requires operational changes, the School reserves the right to establish and modify health and safety protocols, including requiring vaccination and/or vaccine boosters, testing, or other health requirements and requests for proof of compliance. ***
ADA/AAP/EEO Statement: The Quad Preparatory School is committed to the full inclusion of all qualified individuals. We take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our People and Culture department at View email address on click.appcast.io Quad Preparatory School is based on an inclusive philosophy that does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, marital status, creed, sexual orientation, familial status, citizenship, veteran or military status, or any other characteristic protected by law in its hiring procedures and policies.