Head of Operations **URGENT**

Full time
Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
This role leads and develops a team delivering end-to-end sourcing and planning for pharma meetings, ensuring client service, operational, and financial goals are achieved. It oversees team leaders and their teams across sourcing, contracting, planning, onsite execution, and budget management for one or multiple accounts. Managing approximately 5-35 direct and indirect reports, the role focuses on coaching, performance, and capability building while also supporting client needs, driving training initiatives, and leading special projects to enhance program results and efficiency.
Drive account financial performance by reviewing forecasts, validating costs, and approving monthly settlements
Ensure accurate, timely invoicing, reporting, and tracking of event-level financial data
Monitor profitability by analyzing key metrics (labor, commissions, margins) and aligning operations to targets
Support business growth through cost validation, proposal development, and identification of profit drivers and expansion opportunities
Analyze trends and performance data to forecast results, improve planning, and optimize program outcomes
Serve as a trusted advisor across the client lifecycle, delivering program expertise from onboarding through execution and review
lead meetings, presentations, and business reviews to align on expectations
Lead issue resolution for customer concerns, mitigate risks, and implement service recovery and continuous improvement plans
Oversee team leadership and operations, including coaching, performance management, hiring, onboarding, training, and fostering an inclusive culture
Ensure operational excellence by standardizing processes, managing resources, maintaining compliance, and supporting administrative and critical initiatives
5+ years of leadership experience managing pharma meetings teams, with a track record of building high-performing organizations

• Proven people leadership, including coaching, development, and driving team performance
• Deep expertise in pharma meetings sourcing, planning, and supporting technologies (e.g., Cvent, program management systems)
• Strong knowledge of healthcare compliance requirements, including Open Payments (Sunshine Act) and transfer of value regulations
• Demonstrated ability to drive organizational change, process improvements, and operational efficiencies
• Strong client-facing skills with the ability to build relationships at both meeting and executive levels
• Ability to manage multiple priorities and deliver results in a fast-paced, client-driven environment
• Solid business insight, including financials, contracts, service level agreements, and analytical problem-solving skills
• Bachelor's degree required (MBA preferred); ability to travel up to 25%

In addition to base salary, the anticipated range of which is posted above, this role is eligible for a discretionary annual bonus, which rewards participants based on company and individual performance.
For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.
Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement ( .