Seasonal administrative position

9:00am-5:30pm with some flexibility, occasional evening and/or weekend
Job Summary Red Butte Garden & Arboretum is one of the largest botanical gardens in the Intermountain West and, together with the University of Utah, serves as the State Arboretum of Utah. Located on 100 acres in the foothills above the University of Utah campus, Red Butte Garden includes over 21 acres of developed gardens and five miles of natural area trails. The Garden is nationally recognized for its diverse plant collections, seasonal floral displays, outdoor concert series, private event spaces, and award winning horticultural education programs.
Red Butte Garden is seeking an Administrative Assistant and Registrar for the Programs Department. This position will provide complex administrative support for department director, managers, and staff. Responsibilities include administrative support for the Education and Community Programs department (Adult, Youth and Family, Interpretation and School Programs) such as:
Reservations, registrations, and scheduling
Data collection and organization
Communications and community building, event planning, and assistance
Sourcing and purchasing, university financial processes including payment processing, deposit preparation, and account allocation.
Materials assembly, inventory, checkout, scheduling, and management
Website updates, university vehicle coordination, and assisting in travel arrangements among other tasks as assigned.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities Provide administrative support to multiple programs including:
Purchasing and university financial processes
Accurate data collection, processing, and organization across multiple programs
Travel arrangements and scheduling
Implement website updates
Transport mail and packages within Red Butte Garden and the University campus (up to 50lbs)
Act as department lead of Safety Administrative Management, and other administrative duties
Programs customer service, including answering questions, registering guests for classes, collecting payment, rescheduling, refunds, welcoming and orienting programs students and volunteers
Oversee the calendar and scheduling for multiple programs including reservations, registration, and scheduling of multiple programs; collaborative communication with guests, community partners, and others on scheduling and program logistics
Materials organization, inventory, checkout, and maintenance management
Communicate and assist a variety of community members across multiple programs
Community building and maintenance of established relationships
Represent and communicate about RBG programs at community events
Assist the director in morale building programs and events.
Often: Office, Classroom environment, Garden/Outdoor environment, Storage and tool rooms, Event spaces, Public spaces
Often: standing, sitting, listening, talking, walking (sometimes on hilly, uneven terrain), driving trams, bending, reaching overhead, repetitive hand motion (such as typing), lifting and carrying up to 50 lbs., Minimum Qualifications EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III : Requires 3+ years of related experience.
Preferences Excellent communication and customer service skills
Demonstrated ability to effectively prioritize conflicting deadlines and juggle multiple projects and programs
Demonstrated ability in organizing and communicating data.
Demonstrated experience in purchasing and financial processes.
Demonstrated experience in customer service
Experience working in education or public programming
Experience with Microsoft Office, including Excel and Power Automate
Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Nondiscrimination page .
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