Human Resources Rep - Recruitment

Human Resources Assistant

The HR Assistant supports the Human Resources department by providing day-to-day coordination and administrative support across hiring, onboarding, employee check-ins, engagement activities, and HR documentation. This role helps ensure a positive candidate and employee experience by supporting scheduling, communication, meeting documentation, and organized recordkeeping. The HR Assistant is trusted with confidential information and contributes to a professional, timely, and welcoming HR function for the VPI team.

Key Responsibilities:

Recruiting, Onboarding, and Offboarding Support

Assist with job postings, applicant tracking, and candidate communication

Schedule and coordinate phone calls, interviews, and onboarding activities

Support pre employment steps and track completion of required items

Coordinate onboarding and offboarding logistics, including checklists, documentation, and follow up

Maintain organized recruiting, onboarding, and offboarding files

Employee Check Ins, Meetings, and Follow Up

Schedule employee check ins (30, 60, 90 day and other follow ups as assigned) and HR meetings

Prepare check in materials and attend meetings as needed to document notes

Type, organize, and store meeting notes and check in documentation

Track action items and follow up items from meetings and check ins and support next steps

Respond to follow up calls and requests and route items appropriately

Employee Engagement, Events, and Culture Support

Assist with employee engagement activities, recognition, and team building efforts

Support planning, logistics, and communication for company events and HR initiatives

Contribute ideas and support efforts to improve employee morale and workplace culture

Scheduling, Records, and Administrative Support

Manage HR calendars and scheduling for interviews, meetings, check ins, and employee conversations

Maintain organized HR and employee files while ensuring confidentiality

Support improvements to HR documentation, templates, tracking tools, and filing systems

Other Duties as Assigned

Provide additional HR support as needed based on department and business needs

Qualifications

Required

• High school diploma or equivalent
• 1 year of experience in an administrative, HR, recruiting coordination, or customer support role
• Strong communication skills with the ability to write clear and professional notes and follow up messages
• Strong organizational skills with attention to detail and follow through
• Ability to maintain confidentiality and handle sensitive information appropriately
• Proficient with Google Workspace (Docs, Sheets, Calendar)

Preferred

Experience supporting recruiting coordination, onboarding, or employee engagement activities

Familiarity with HRIS systems (BambooHR preferred)

Physical Requirements

Ability to sit or stand for extended periods of time

Ability to lift and carry up to 25 pounds as needed for event supplies or office materials

Ability to use a computer for extended periods of time

Benefits

• COMPANY-PAID health, dental, and vision insurance
• 401(k) plan with employer match
• RTD EcoPass for public transportation
• Opportunities for professional growth and development

Equal Opportunity Employer: VPI Compounding Pharmacy is an Equal Employment Opportunity (EEO) employer. We are committed to providing equal opportunities for all qualified individuals seeking employment with VPI, regardless of race, color, creed, religion, sex, sexual preference, national origin, age, marital status, veteran status, or any non-job-related handicap. This policy extends to all areas of employment, including recruitment, job assignment, promotion, and other terms of employment.

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