Virtual EA

Executive Assistant to the CEO
Remote — Central Time required (Texas preferred) | Dance background preferred
Full-Time Regular | Corporate | Office of the CEO
Location Remote (U.Department Corporate — Office of the CEO
Employment Type Full-Time Regular, Exempt
Schedule Monday–Friday, core business hours Central Time; occasional evenings and weekends around events, Board meetings and travel
Travel Occasional, up to 15% (events, leadership meetings, Board meetings)
DanceOne is the leading platform for world-class dance events and experiences. Founded in 2023, DanceOne is the largest holding company of dance brands in the world—home to Ovation, JUMP, NUVO, 24 Seven, RADIX, KĀOS, Starpower, NexStar, Revolution, Believe, Imagine and DreamMaker, alongside events including DancerPalooza, PowerPak, The DanceOne Summit and the World Dance Championship.
We serve hundreds of thousands of dancers each year and hold ourselves to the highest possible safeguarding standards so that every dancer has a safe environment in which to learn, compete and grow.
Our teams work cross-functionally across Corporate, Tours, Production, Warehouse and Driver Operations in a collaborative environment built on a shared passion for dance and the communities we serve.

The Executive Assistant to the CEO is the operational right hand to DanceOne's Chief Executive Officer and a central member of the Office of the CEO.
This individual will manage the CEO's calendar, inbox, travel and daily priorities while also supporting the operating rhythm of the executive office. The Executive Assistant will serve as a trusted gatekeeper with the judgment and authority to protect the CEO's time, redirect requests, resolve routine matters independently and escalate issues requiring CEO attention.
This person will also serve as a partner-facing extension of the CEO's office, helping the CEO enter every conversation prepared with the appropriate context, relationship history, open issues and desired outcomes.
The right person anticipates rather than reacts, operates calmly in a fast-changing environment, and understands that the value of an outstanding Executive Assistant is not simply managing activity—it is creating leverage for the CEO and helping the organization execute.
Ensure the CEO's calendar reflects the company's highest financial, operational, people and growth priorities.
Serve as a trusted gatekeeper. Triage incoming email, identify time-sensitive matters, draft and send correspondence on the CEO's behalf, flag items requiring a decision and ensure nothing awaiting the CEO's attention goes quiet. Manage sensitive communications involving personnel, financial, legal, partnership, safeguarding or reputational matters with complete confidentiality.
Coordinate travel and logistics. Develop detailed itineraries covering flights, hotels, ground transportation, meeting locations, event schedules and relevant contact information. Monitor travel and adjust plans in real time when schedules or circumstances change.
Ensure all relevant agendas, data, presentations, contracts and background materials are organized and available in advance.
Work closely with the CEO, Board Chair, Finance, Legal and other leaders to ensure Board materials are complete, accurate, timely and presented to an external-ready standard. Develop agendas, collect and distribute pre-reads, document decisions and ensure owners and deadlines are clearly assigned. Maintain a CEO priority dashboard reflecting the organization's most important initiatives, upcoming decisions, risks, dependencies and deadlines. Create and maintain a confidential decision and action tracker for major company priorities. Work across Finance, Legal, Human Resources, Operations, Marketing, Partnerships, Sales and DanceOne's brands to gather information, resolve routine issues and move CEO priorities forward. Represent the Office of the CEO with Board members, investors, partners, sponsors, studio owners, vendors and internal leaders — warmly, professionally and with sound judgment about what to escalate. Handle inbound requests to the CEO's office with a consistent standard of responsiveness, tone and discretion.
Manage expenses, invoices and administrative operations. Prepare the CEO's expense reports, reconcile receipts, and route partner invoices and contracts to Finance and Legal for review and approval.
Support DanceOne events: Assist with on-site logistics, VIP and partner hospitality, and CEO scheduling at DanceOne events, conventions and championships.
Three or more years of experience as an Executive Assistant, Administrative Coordinator or similar, supporting a senior executive.
You know how the studio, competition and convention world works and can speak its language credibly with partners.
able to draft polished, on-brand correspondence on an executive's behalf.
Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new systems quickly.
Demonstrated discretion handling confidential personnel, financial, legal and Board-level information.
Reliable high-speed internet, a professional remote workspace, and availability for occasional evening, weekend and event travel.
Experience supporting a founder or CEO at a high-growth or multi-brand company, and with partnership, sponsorship or client-relationship communications.
Experience in a Chief of Staff, Business Manager or Office of the CEO capacity.
Familiarity with CRM, email marketing and project management tools (HubSpot, Salesforce, Mailchimp, Asana, Notion or similar).
Knows what to handle independently, what to escalate and when to say no on the CEO's behalf, and holds sensitive personnel, financial, partnership, Board and safeguarding information in complete confidence.
Thrives working remotely with minimal supervision and stays visible and responsive.
Primarily a remote, sedentary office role: extended periods seated at a computer, with frequent use of a keyboard, monitor and phone, and clear communication by phone, video and email throughout the business day.
Occasional travel by air and car; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.
We lead with appreciation — for each other, for our dancers and community, and for the opportunity to do meaningful work.
Trust empowers us to collaborate, take risks and support one another — on and off the dance floor.
Medical through Aetna (PPO 1500, PPO 3400 HDHP, and HMO 2000 in California), plus Dental and Vision through Guardian (VSP network).

• Health Savings Account with a $500 employer contribution, and Flexible Spending Accounts for healthcare and dependent care.
• Group and Voluntary Life and AD&D coverage, and an Employee Assistance Program.
• This is a seat at the center of the largest dance company in the world — inside the Office of the CEO, with a line of sight into the Board, the executive team and the partners who shape the industry. We are committed to building a team that reflects the communities we serve, and we do not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state or local law. Reasonable accommodations are available to applicants and employees with disabilities; DanceOne | Executive Assistant to the CEO — Revised September 2026

Texting Privacy Policy and Information:
you will receive text messages regarding your application and potentially regarding interview scheduling.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
Message frequency will vary depending on the application process.
Msg & data rates may apply.