Administrative Secretary, Flex

Administrative Secretary IFacilitating seamless administrative operations for the program, the role involves both routine and specialized support under the guidance of the program principal.Execute secretarial tasks, including handling phone calls/emails and recording parent interactions. Operate office equipment, such as computers, copiers, and postage machines. Support overall office efficiency by assisting with various necessary tasks.Serve as a source of information for staff, students, and parents. Manage telephone calls, screening and transferring them to appropriate parties.Create, update, and maintain various files and records in an efficient, orderly, and confidential manner, considering long-term archiving. Utilize spreadsheets, databases, and word graphic programs to enter data into computer systems. Update and maintain student records (such as schedules and grades) in the student information system (PowerSchool) and process transcript and records requests.Teamwork: Collaborate with staff, administration, vendors, parents, and others, emphasizing client service and satisfaction. A strong sense of teamwork, and the ability to work cooperatively with a positive team attitude in a flexible environment.Organize Activities: Plan, organize, and coordinate school activities and events, including reserving appropriate spaces and ensuring necessary materials and equipment are available. Coordinate with staff to schedule activities, assign responsibilities, communicate expectations, and ensure adequate staffing and supervision. Maintain accurate attendance records, activity calendars, facility reservations, staff assignments, and other required documentation.Possess exceptional interpersonal, organizational, communication (both written and verbal) and critical thinking skills as demonstrated in conjunction with good grammar and editing skills.Be highly proficient with computers, particularly with word processing, spreadsheets, and graphic platforms, and be able to utilize various applications and types of software to run reports, access information, collect information, organize information, create spreadsheets, and convey information.Have demonstrated the ability to quickly navigate new software or applications, seek additional support when necessary, and use a variety of computer systems, such as those in use by the district.Handle visits or phone calls from upset individuals in a calm and professional manner that supports a successful resolution of problems, whenever possible.Language Skills: Ability to read and interpret documents such as professional journals, safety rules, operating and maintenance instructions, governmental regulations, and procedure manuals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Basic bookkeeping and accounting skills required.Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.Demonstrated ability to operate computers and related software including publishing programs, Excel and Office programs. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all District requirements and Board of Education policies.The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in typing. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. This job requires individual to be able to react quickly in an emergency situation.