Administrative Professional (part-time or full-time)

DEPARTMENT OF ECONOMIC SECURITY

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ADMINISTRATIVE ASSISTANT 2

Division of Employment and Rehabilitation Services (DERS) Rehabilitation Services Administration (RSA) 3425 East Van Buren Street, Phoenix, Arizona 85008

Salary:$15.0222 - $21.5837 / Hourly ($31,245.96 - $44,894.30 Annually)
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.

DES is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2 with the Rehabilitation Services Administration (RSA). This position is responsible for the quality and timeliness of detailed and specialized administrative functions; the management of assigned administrative and special projects and the administrative support of the Program Manager, Operations Manager, Fiscal Manager, and Contracts manager.

Travel will be required for State business. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. Employees who drive on State business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.This position may be available for remote work within Arizona (minimum of 2 days per week in the office/hoteling).

Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Compose complex and detailed correspondence on a wide variety of subjects for the Program Manager, Business Enterprise Program (BEP) management team, and other BEP staff.

Prepare a variety of activity and operational reports, routine contracts, and other administrative documents.

coordinating and entering unit time sheets, purchase orders, and maintaining confidential and administrative files.

Investigate complaints from BEP operators, the public, and BEP staff to resolve the problem, or refer complaints to the appropriate BEP department, as directed by the Program Manager.

Coordinate administrative matters and activities among various BEP departments, contracts administration team, purchasing unit, RSA/DES units, and Arizona Participating Operators Committee (APOC) modify routine procedures to improve department and/or program effectiveness.

Serve as a backup for the Fiscal Services Specialist for processing work orders and move requests.

Test, create, and organize LIBERA ITS projects, train BEP staff on LIBERA usage/functions, as well as service the BEP office liaison for LIBERA related issues and questions.

Oversee the overall clerical work product of the DEP office; coordinate, plan, attend meetings, and coordinate building maintenance matters with landlord/DES facilities management.

Principles and practices of administration and management.

Administrative and business laws as it relate to the preparation of agency documents, contracts, and other agreements.

Reading, organization proofreading, and researching.

Data collection/summarization, and record keeping.

Computer usage.

Manage and balance a variety of administrative tasks and functions.

Two years of responsible administrative experience.

Bachelor’s degree in a related field from an accredited college/university and one year of the required experience.

Master’s degree in a related field from an accredited college/university.

Affordable medical, dental, life, and short-term disability insurance plans

Participation in the Arizona State Retirement System (ASRS) and long-term disability plans

10 paid holidays per year

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.

Tuition Reimbursement

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting View phone number on click.appcast.io or emailing View email address on click.appcast.io Arizona State Government