ADMINISTRATIVE ASSISTANCE-REMOTE POSITION

ADMINISTRATIVE ASSISTANT I OPS - 60934075

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ( . Children and Families

ADMINISTRATIVE ASSISTANT I OPS - 60934075

Pay Plan: Temp Administrative Assistant I – OPS This position is a regional position and can be housed in the (Fort Lauderdaler Office location) The Florida Department of Children and Families (DCF or Department)  is   the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking, and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Within DCF, the  Substance Abuse and Mental Health (SAMH) Program  office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders. TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION. THIS IS NOT A TELEWORK POSITION.  CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE. The Administrative Assistant I is a professional position within the office of Substance Abuse and Mental Health (SAMH). The incumbent will provide advanced administrative, and technical assistance in coordinating a variety of complex functions within the program office daily. This position is responsible for handling the daily administrative and clerical functions of the office and supporting Regional SAMH offices in all administrative areas. Receives incoming calls for the office of SAMH and, at own discretion, refers calls to appropriate staff. Program Office Coordination. Answer routine requests for information on behalf of the SAMH Program Office. Greet callers and visitors to the office and responds to their requests in a professional manner. Manage the inventory of and coordinate the purchasing of supplies and distribute to staff, as appropriate. Make travel arrangements, hotel accommodations, etc. Prepares a processes travel reimbursement voucher. Coordinate and assist with the archiving process. Assist with faxing, copying, scanning, filing, purging, collating, arranging, compiling, transcribing, and typing documents. Prepare and coordinate travel requests including reimbursements, P-Card reconciliations, and FLAIR. Develop, review, assemble, and edit correspondence and materials for meetings and trainings to ensure accuracy and completeness. Maintain, restock, and assist with office equipment. Coordinate surplus and office moves. Serve as an alternate safety warden for the program office. Serves as back up to respond to emails sent to the SAMH Webmaster email in box when assigned staff is out of the office. Performs other duties and responsibilities as assigned by the SAMH program office. In response to emergency events, the incumbent may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the position description. Deploy to communities affected by natural disasters within 24-48 hours of impact to represent the organization to promote and implement post-disaster services. Assess the impact, needs and assist with the development of a response strategy and goals for the impacted community and implement disaster response plans. Coordinate psychological and mental health resources and services for individuals, first responders, and communities impacted by disasters. Provide critical information to the Regional Manager and Director of Regional Operations and Initiatives. Knowledge of administrative principles and practices.

• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• High school diploma
• 1 – 3 years providing administrative services and staff support.
• 1 year of providing customer service in fast-paced environment.
• Ability to travel.

Health insurance

• Life insurance: $25,000 policy is free plus option to purchase additional life insurance.
• Dental, vision and supplemental insurance
• Retirement plan options, including employer contributions.
• (Nine paid holidays and one Personal Holiday each year.
• Flexible Spending Accounts.
• US CITIZEN REQUIREMENT   Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION  All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).   Verification of Selective Service registration will be conducted prior to hire .  For more information, please visit the SSS website: RETIREE NOTICE  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement. ~ BACKGROUND SCREENING   It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.VETERANS’ PREFERENCE.   Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking  here .  If you experience problems applying online, please call the People First Service Center at View phone number on click.appcast.io.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.