Head of Compliance Operations (Remote)

Common Ground Kentucky and Common Ground Kentucky Action are dedicated to supporting and coordinating statewide power building through leadership development, shared strategy development, issue-based campaigns, and civic and voter engagement. We are guided by values of justice and racial equity and work with our partners to build multi-racial people‑power grounded in a shared vision for a Commonwealth where everyone thrives.

The Operations Manager supports Common Ground’s finances, operations, human relations, and administration. The Operations Manager will work with the Director of Finance & Operations on finance and operations responsibilities and with other team members on event planning, partner management, and development. The Operations Manager will help Common Ground and its partner organizations strengthen the infrastructure of our ecosystem by documenting, managing and streamlining systems and processes and by supporting the development of shared operations that increase our collective impact. The Operations Manager will also ensure that our work is tracked and reported to stakeholders and relevant entities.

The Operations Manager reports to the Director of Finance and Operations.

Assist the Director of Finance & Operations with budgeting process and budget reports

Perform monthly financial tasks in collaboration with contract bookkeeper including: processing invoices; depositing checks; Support financial and electoral compliance tracking and reporting, including campaigns and lobbying

Assist with preparation of tax filings, including form 990, annual audit, W2s and 1099s

Assist with administering financial processes for fiscally sponsored programs including budgeting and generating monthly financial reports

Human Resources and Operations (30%)

Help streamline Common Ground’s organizational practices including: documenting and implementing standard operating procedures; updating and maintaining organizational systems, structures, and templates

Assist with human resources administration including: payroll and reimbursement processing; benefits management; Support technology and digital security for staff in collaboration with Digital Security Team and IT contractors; manage organization-wide document retention processes

Manage organizational administration, including: organizing and ordering supplies and equipment; providing administrative support to staff; coordinating logistics and materials for in-person staff meetings & retreats; managing subscriptions; handling IRS, payroll, and insurance notices

assisting in preparing materials for board meetings & retreats

Lead logistical planning for partner events including: securing venues and food; coordinating event materials and supplies; assisting with registration and participant communication; supporting on‑site logistics, including overseeing supplies, vendors, volunteers, event set‑up, and event tear‑down

Manage accessibility and participation stipend processes including approvals, processing, documentation, and tracking

updating and managing partner records in CRM

Improve operational infrastructure in partner organizations by facilitating operations training sessions for partners; providing operations office hours for partners; supporting the development of shared operations for partners

Provide operational support for programmatic work of fiscally sponsored projects, including stipend processing

Provide development support to Development Director including: preparing financial documentation for proposals and reports; assisting with gift solicitation and donor record‑keeping in CRM; Provide logistical and event planning support for fundraising events and house parties

Proofread content for website, newsletters, and fundraising materials

Common Ground’s office is located near downtown Louisville, Kentucky. The Operations Manager will work at least one day per week at the office and may work remotely on the other days. Occasional travel may be required.

Demonstrated commitment to racial and gender equity and record of success working with communities of color, women, low‑income people, LGBTQIA+ individuals, and other historically marginalized communities.

Demonstrated commitment to, and vision for, long‑term power‑building

3+ years of experience in operations, finance, human resources, and/or office management, preferably in political, nonprofit, and/or grassroots organizations

Experience with event planning

Expertise in data entry and record keeping

Ability to manage several tasks/projects concurrently, with the initiative to achieve goals and effectively prioritize competing priorities

Experience with QuickBooks Online or an equivalent accounting software

Experience with Google Suite including Docs, Sheets, Drive or similar platforms

Ability to travel within Kentucky

Experience with database administration

Working knowledge of Little Green Light or other donor CRM software

Experience with 501c3 or 501c4 non‑profit compliance

Communication and editing skills

Aptitude for systems thinking and financial analysis

Advanced proficiency in QuickBooks Online or an equivalent accounting software

Advanced proficiency in Excel and Google Drive